Retail Operations Administrator
3 weeks ago
2023-08-16 - 2023-08-30
- Permanent
- JHB002888
- Property- Gauteng, Pretoria
- R 250000 - R 276000 Annually Cost To Company- The purpose of the role is to perform general administration and support to the Property Portfolio Manager: Retail Operations and Retail department and to ensure portfolio administration is managed effectively. MDA experience ESSENTIAL.
- REQUIREMENTS:
- Matric
- Administrative related qualifications - Preferred
- 2 Years experience in Property and/or retail industry
- MDA experience required
DUTIES:
- Preparation/typing of agendas, minute taking and timeous distribution for PFMRO meetings and Shopping Centre meetings packs
- Petty cash capturing for CMs
- Managing Retail template documentation on I drive
- Assist with typing of tenant correspondence as drafted by CMs
- Updating tenant and store manager contact details
- Updating utility (gas/water/elec.) meter numbers provided by CM/Maintenance
- Manager/Building Manager
- Parking leases: assist with parking administration / preparing and managing waiting list
- Exhibitions: preparing leases and instructions, assist with bookings and locations
- Fixed contracts: preparing contracts and cancellations
- Yearly budgets: Assisting PFMRO and CMs with budgets preparations
- Income statement monthly expense detail on fixed monthly contracts only (variances)
- Ordering of window wrapping for vacant offices
- Recordkeeping of insurance claims
- Audits of refuse removal rates, recoveries related to HVAC, generator, and equipment maintenance (variances)
- Follow up of outstanding supplier invoices
- Obtaining cancellation confirmation for suppliers
- Assist with RFI manual job card documentation
- Forward vacate inspections to Data Management Department and Credit Controller
- Entry inspections form managing / filing
- Customer case reports for PFMRO
- Recordkeeping of monthly inspection reports and providing reports to internal auditors
- Assist with logging emergency jobs only
- For more information please contact:
- Ryan Coston
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