Executive Assistant to The Group CEO

2 weeks ago

Mpumalanga, South Africa Job Crystal Full time

Executive Assistant to the Group CEO
Mpumalanga, R25000 - R45000 Per Month
Sector: Engineering
Posted: Tuesday, 31 January 2023

Job Details
**Job Purpose**:
Provide full personal and professional administrative and secretarial support to the group CEO. This will include running personal errands and attending to the personal affairs of the Group CEO. Ensure the smooth management of the day-to-day affairs of the Group CEO, including his diary and appointments. Effectively juggle the demands on the Group CEOs time and coordinate with the offices of other executives, dignitaries, and VIPs. Handle sensitive and complex issues in a professional and objective manner. Discrete and confidential at all times. Comfortable in engaging and interacting in settings involving senior executives. Confident and excellent judgement for independent decision making.

**Qualifications/Experience**:

- A Bachelors qualification will be an advantage (law, commerce, political science, built environment).
- Strong organizational skill and attention to detail.
- Previous work experience as an Executive Assistant. Proven experience in managing a busy calendar, arranging meetings and making travel arrangements. Experience in the office management of a large entity.
- Excellent communication skills (written and verbal).
- Excellent people and interpersonal skills.
- Strong multitasking ability with the ability to prioritise tasks. Must be administratively strong, be able to track and coordinate the completion of complex tasks across multiple time horizons. Ability to problem solve and follow through on a variety of tasks.
- Strong writing and editing skills, including experience with taking minutes and authoring documents. Able to read and interpret complex arguments.
- Experience in sitting in senior meetings and understanding the robust and complex discussions on matters of governance, legal, political and strategic matters.
- Good judgement and the ability to anticipate needs and take initiative. Capable to taking decisions and being creative in problem solving. Strong ability to think on your feet and provide solutions to problems.
- Must be flexible, able and willing to work after hours.
- Has a positive disposition, high energy self-starter that demonstrates a can-do attitude.
- Must be able to complete tasks thoroughly and accurately, sometimes with little direction. Strong time management and the ability to meet tight deadlines.
- Ability to engage effectively with executives, clients, customers, and employees. Ability to resolve complex administrative problems independently.
- Ability to work on business and personal items interchangeably.
- Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
- Intrinsic sense of drive and positivity. Derives sense of purpose and achievement through excellence in their job. Does not require or seek affirmation. Confident in their own judgement.
- Well-travelled, well read and familiar with local and international cultures, travel, working and living conditions.
- Excellent driving skills. Comfortable to travel with the CEO when required. Must have reliable vehicle and comfortable driving the vehicles of others.
- Knowledge of standard software and technology, such as the Microsoft Products and CRM/ERP systems.

**Required Outputs and Responsibilities**:

- Assist in managing and organizing the Executive’s calendar or diary by scheduling appointments, meetings, engagements, and daily activities, including running errands.
- Manage and coordinate travel for both business and personal arrangements.
- Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
- Assist the Executive in following up with action on matters which fall within the Executive’s office - chasing responses, triggering follow-up action.
- Coordinate onsite meetings, lunch-on, coffees, in-house events.
- Maintain Executive’s office systems, including data management and filing.
- Maintain records of Executive’s contacts.
- Manage arrangements for Steering Committees/Operations meetings, including preparing and distributing the agenda and meeting packs.
- Coordinate the hosting of in-house events.
- Perform variety of office and personal errands.
- Author complex documents on behalf of the CEO. Read and interpret books, articles and journals and provide summaries to the CEO. Take minutes and follow-up on matters arising and next steps.
- Conduct ad-hoc research as an when required.
- Drive the CEO to meetings. Be willing to spend time away from home.

**Personal Attributes**:

- Ethics
- Works with integrity and upholds organizational values.
- Dependability
- Responds to management direction;
- Results oriented and committed to achieving objectives and tasks as required.
- Teamwork and Collaboration
- Exhibits objectivity and openness to others’ views;
- Gives and welcomes feedback;
- Contributes to building a pos

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