Internship: Supply Chain Management X2

2 weeks ago


Cape Town, South Africa Strategic Fuel Fund Full time

The Strategic Fuel Fund Association (SFF), a subsidiary of the Central Energy Fund (CEF), manages crude oil storage facilities in the Western Cape, and environmental protection against oil pollution.

**Key Responsibilities**
- Assist with administering bids, tenders and RFQ’s/RFP’s
- Compiling RFP/RFQ documents
- Coordinate and attend briefing sessions
- Mark and correctly place Tender box for specific open projects
- Open the tender box and compile register of bids
- Closing of tender and recording of all bids
- Compile bid documents and bid packs for Bid committees
- Review and evaluate bid documents for compliance with bid requirements
- Assist with the preparation of Bid Committee reports with recommendations.
- Prepare letters of regret or award to all bidders
- Keep records of all documents
- Coordinate the project/service inception meeting with successful bidders
- Assist in compiling priority list for procurement plans
- Assist with sourcing of quotations from services providers/buyers
- Provide advice and support to end users and vendors
- Maintain proper audit trail and compliance
- Handle procurement queries from staff, vendors and internal auditors
- Follow-up with suppliers on all due orders notifying the end-users of potential problems
- Conduct Spend analysis and report
- Receive and capture requisitions
- Solicit quotations from suppliers on the database as per specifications
- Select the best quotes by inviting more than three suppliers
- Develop templates used for relevant procurement procedures
- Follow up on procurement plan submissions and report to Procurement Manager
- Assist with verifying budget availability for submitted budget plans
- Assist with preparation of a weekly procurement schedule based on the approved quarterly procurement consolidated plan
- Assist with monthly reporting on Procurement activities
- File procurement records and keep them up-to-date (e.g. legislative documents, SBD, TCC, RFQ
- Coordinate procurement process in line with applicable policies and procedures including treasury regulations and all applicable legislation

**Qualifications and experience**
- National Diploma, Degree in Supply Chain Management or equivalent
- Computer literate;
- Presentation skills;
- Report writing;
**ATTRIBUTES**
- Organising and planning;
- Interpersonal communication (verbal and written communication);
- Must be a ‘team player’;
- Ability to work individually or in a collective.

**Job Type**: Internship
Contract length: 24 months

**Salary**: R17,000.00 per month

Application Deadline: 2023/02/17



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