Executive Assistant

2 weeks ago

Johannesburg, South Africa Mayfly Agri (Pty) Ltd Full time

**Minimum requirements for the role**:

- Must have a degree in Business Administration, Project Management or a related discipline
- Minimum 5 years proven experience in an Executive Assistant role with project execution experience will be required for this role
- Must have strong organisational and time management skills with the ability to prioritise and multi-task effectively
- Good communication and writing skills, specifically in English and Afrikaans, with the ability to interface with internal and external stakeholders of all levels, are important
- Must have a valid driver's license with own reliable transport
- Previous experience in a supply chain environment would be an added advantage

***
- Assisting in the development of project plans including defining project objectives, deliverables, timelines and resource requirements.
- Coordinating and tracking project activities, tasks (including general) and milestones ensuring they are completed on time and within budget.
- Assisting in allocating and managing project resources including personnel, equipment and materials.
- Facilitating effective communication among project team members, stakeholders and Management ensuring all parties are informed about project progress, changes and risks.
- Creating and maintaining project documentation such as project plans, schedules, status reports and meeting minutes.
- Identifying potential risks and issues that may impact project success and work with project team to develop mitigation strategies.
- Monitoring project deliverables to ensure they meet quality standards and adhere to project requirements.
- Engaging with project stakeholders to understand their needs, expectations and concerns and provide regular updates on project status.
- Assisting in managing project changes by assessing their impact, documenting change requests and coordinating change implementation.
- Identifying and resolving project related issues and conflicts, escalating them to appropriate parties when necessary.
- Assisting in monitoring project expenses ensuring they stay within approved budgets.
- Contributing to identification of lessons learned from projects and participate in knowledge sharing activities to improve future project management practices.

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