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Senior Bookkeeper

4 months ago

Cape Town, South Africa Measured Ability Group Holdings Full time

**South Africa - Western Cape**, Cape Town - Central (Camps Bay - Maitland)**

**R 20000 - R 25000 Monthly Basic Salary (Market related, Negotiable)**

Our client, a production company, is looking for a Senior Bookkeeper to join their team based in Tamboerskloof, Cape Town.

**Purpose of the Position**
To provide the required Bookkeeping and Accounting responsibilities for 2 companies and any other associated companies. Also, to provide the necessary accounting, administrative support, and assistance to the Founder, Managing Director, Head of Production, Financial Manager, and Accounting Service Provider.

**Accountabilities or KPA’s (Key Performance Areas)**
- Finance Administration and Support
- Compliance
- Delivery
- Quality
- Culture

**Duties and Responsibilities**

**Finance Administration and Support - 1st Company**

Banking and Cashflow:

- Import and reconciliation all bank accounts and credit cards.
- Load payments for approval and release by the Head of Production.
- Supply a detailed daily payment list to the Head of Production.
- Supply a weekly cash flow report.

Sales & Debtors Control:

- Maintain the customer database on accounting software.
- Generate and distribute customer invoices and statements as needed.
- Process customer sales on accounting software.
- Query and address outstanding customer payments.
- Generate customer age analysis reports weekly.
- Generate any other customer reports as and when required.

Purchases & Creditors Control:

- Maintain supplier database on accounting software.
- Load job Petty Cash purchases (Xero Bills).
- Load job Credit Card purchases (Xero Bills).
- Capture supplier invoices for internal overhead expenses (managing against budgeted spend) and all job expenses on expense-capturing software (Dext/Expensify and Xero).
- Ensure all supplier invoices for EFT payment are approved and submitted promptly for payment, flagging urgent or late payments accordingly.
- Attend to supplier payment queries.
- Reconcile supplier statements to accounting software.
- Generate supplier age analysis reports weekly.
- Generate any other supplier reports as and when required.

Management of Petty Cash funds:

- Disburse cash for project and internal expenses as required.
- Ensure expenses, including staff claims are processed and approved timeously prior to payment or reimbursement in cash.
- Maintain receipts and detailed records to support all petty cash transactions.
- Store cash box and key securely when not in use to prevent unauthorized access.
- Ensure staff adhere to the cash requisition and cash reconciliation process.
- Process petty cash and bank transactions on accounting software.
- Reconcile payments and receipts by allocating to corresponding customer and supplier invoice/s and/or General Ledger Accounts.

Other duties:

- Effective administration of insurance claims.
- Effective administration of forex purchases.
- Assist with paperwork for International Banking Transactions in collaboration with the Head of Production.
- Any other task reasonably requested by the Head of Finance or Senior Management.

**Finance Administration and Support - 2nd Company**- Supplier Reconciliation (+- 20 suppliers).
- Supplying remittance advice to suppliers.
- Bank payments.
- Bank Reconciliations (Cash and Ikentoo).
- Function Invoicing and Reconciliation.
- Customer accounts invoicing (including all contracted jobs).
- Weekly supplier invoice sign-off.
- Weekly cash flow report.

**Compliance**- Ensure all required information is reflected on tax invoices to validate input tax claims as prescribed by SARS through the VAT Act.
- Assist with reports and documentation required for annual review of financials.
- Assist with Financial and Statutory requirements relating to annual B-BBEE verifications.

**Delivery**- Ensure all tasks are completed within given timeframes and provide regular status updates of incomplete tasks.

**Quality**- Ensure all financial reporting requirements are met according to bookkeeping principles and accounting best practices.
- Ensure adherence to the company’s financial policies and procedures at all times.
- Maintain accurate financial records by ensuring transactions are processed accurately and in a timely manner, ensuring errors are fixed promptly.
- Liaise with the relevant departments and team members regarding outstanding invoices on a weekly basis.
- Maintain an organized and diligent approach to your admin, filing and record keeping.

**Culture**- Uphold Company values by practicing these in interactions with staff, management, clients and service providers.

**Minimum Requirements**
- Applicable qualification in Accounting/Bookkeeping with relevant working experience
- Excellent analytical abilities and attention to detail
- Ability to handle large volumes of data
- Knowledge and understanding of Accounting and Expense Capturing Software, eg Xero/Expensify/Dext/ApprovalMax
- Competent in the use of GSuite and/or Office 365 as sup