Senior Administrator

**Job Duties/Responsibilities will include**:
Understand the different businesses within the group

Attend, record and transcribe minutes of management meetings, working groups and other meetings as required

Maintain meeting schedules and minute taking calendars

Ensure minutes of meetings are recorded in an accurate and timely manner

Drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and equipment

Taking rough notes that accurately reflect the decisions and discussion that took place during the meeting

Responsibilities and ownership must be clearly indicated within the minutes

Keeping track of the call logbook and ensuring that all phone calls are responded to in a courteous and diplomatic manner

Allocation of car park spaces for qualifying staff

Monthly cell phone reimbursement report

Manage the uniform process for the Group

Ensure that qualifying employees are fitted for uniforms and that the order is placed

Ensure that sample ranges are fully stocked and sanitized on a regular basis

Establish and maintain office SOP’s

General appearance and upkeep of offices

Conduct performance appraisals with staff

Relevant University Degree or Diploma. E.g. BComm Degree advantageous

Minimum 3 years’ experience as Office Manager/Administrator or similar role

Ability and experience taking detailed minutes

Able to prioritise and ensure smooth execution of tasks

Fluent in English - spoken and written

Strong attention to detail and accuracy

Maintain high levels of professionalism

Well organized with an understanding of priorities and changing demands

Organisational, planning and multi-tasking skills

Information gathering and information monitoring skills

Problem analysis and problem-solving skills

Judgement and decision-making ability