Operations Assistant

4 weeks ago


Durban, South Africa Talented Recruitment Full time

KwaZulu Natal, Durban
- (Negotiable)

Operation Assistant is required to manage the administration and logístical planning in the collection and delivery of LPG, both

Nationwide and for cross-border export, and accounting of the LPG imports entity.

**Requirements**:

- Matric Certificate
- Tertiary Qualification - Certificate / Diploma in Logistics and/or Logistics Management
- Have previous logistics experience or in a similar role
- Excellent attention to detail
- Ability to approach tasks in a logical and methodical manner
- Highly numerate and comfortable with data capture and data manipulation and presentation.
- Knowledge of Microsoft Office especially in excel at an intermediate level; and Teams
- Time and priority management skills.
- Energetic, independent (an ability to work without supervision), self-motivated
- Possess excellent initiative, a strong sense of responsibility and good judgement.
- Able to collaborate and communicate effectively with people.
- Good team player with a positive mindset
- Understanding of working across cultures
- Possess excellent communication and interpersonal skills and an ability to work with individuals at all levels
- Being able to multitask and handle a diverse workload independently,
- An ability to function extremely well under pressure
- Ability to commit to and meet deadlines
- Execute processes and procedures as defined by the organisation

**Duties and Responsibilities**:

- Distribution of Supplier Nominations
- Executing and follow iunpg on cross border clearing documents (important to ensure that our trucks do not incur standing time at the border)
- BTT order distribution and assignment
- Creating orders on portals
- Advising which Proof of Deliveries (POD’s) to follow up on once delivery has taken place (checking against scheduling)
- Update ‘Orders to be Placed’ worksheet with details of our tankers that are loading within two days, then issue to transporter, update schedule, update operations sheet, update debtors’ sheet and update stock sheet.
- Update ‘Orders to be Placed’ worksheet with nominations placed by contractual and CoC clients, then issue to clients, update operations sheet, update stock sheet, update debtors’ sheet, update relevant clients upliftments sheet
- Send out Proforma Invoices (PFI’s) to clients as requested / advised by them.
- Cross check of operations daily ensuring delivery dates, Portal Reference number (SAP), updating clients of deliveries, communicating with transporters regarding breakdowns, standing time etc)

**IMPORTANT NOTICE**

**I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).**
- For more information please contact:

- Lauren Pissarra


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