Executive Assistant

2 weeks ago

Johannesburg, South Africa Nedbank Full time

**Closing Date**
- 10 May 2023**Job Purpose**
- To perform a supporting and cohesive role to the Executive and the business by executing, organising and co-ordinating all administrative functions to optimise the Executive's time, thereby ensuring the Executives efficiency and effectiveness to focus on strategic deliverables.**Responsibilities**:

- Coordinate executive/senior management meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Executives and attendees.
- Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.
- Plan, organise and anticipate requirements, well in advance, to support the relevant Executive by providing high-level administrative support.
- Collate information and co-ordinate initiatives for the Executive team to ensure their strategic deliverables are met.
- Manage the Executive's diary effectively, to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
- Ensure technical support and responsible for troubleshooting for Executive, as well as meeting participants.
- Keep abreast of technology requirements, adhering to privacy and confidentiality requirements.
- Responsible for maintaining the business unit calendar, aligned to the Cluster and Group Calendar.
- Ensure that the documents and templates conform to Nedbank standards.
- Responsible for the co-ordination of the performance review processes for the Executive and direct reports.
- Co-ordinate all respective requirements for performance reviews and 1:1's to ensure timeous submission to Cluster ME.
- Responsible for executing and managing a variety of projects and events for the Executive.
- Prioritise conflicting needs; handle matters efficiently and follow through on projects to successful completion.
- Co-ordinate all logístical aspects of internal and external events/meetings.
- Prioritise and follow up of issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
- Arrange detailed travel plans and required documentation.
- Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.
- Build collaborative relationships with internal and external stakeholders through effective and open communication.
- Keep abreast of relevant developments/events in stakeholders' personal lives by acknowledging and responding appropriately.
- Manage records by capturing, screening and storing correspondence, data and responses utilising relevant databases and filing systems.
- Perform general office administrative functions and manage ad hoc queries/correspondence and tasks effectively.
- Ensure all calls are appropriately screened and routed and answered in a timeous and professional manner
- Reconcile personal and business expenses on relevant systems.
- Utilise systems for procurement from approved vendors.
- Maintain discretion and confidentiality by adhering to the Nedbank values.
- Project the professional image to internal and external stakeholders.
- Deal with any personal requirements of the Executive, as and when required.
- Minimise risk to the bank by adhering to policies and procedures.
- Improve personal capability and stay abreast of developments by identifying training courses for self through input and feedback from managers.
- Identify and recommend opportunities to enhance efficiencies, processes, systems and policies and support implementation.
- Manage direct reports/business unit administrators, where applicable.
- Essential Qualifications - NQF Level- Advanced Diplomas/National 1st Degrees
- Preferred Qualification- Business Administration- Minimum Experience Level- 7 - 10 years
- 5 Years Experience as an Executive Personal Assistant**Technical / Professional Knowledge**
- Business writing skills
- Administrative procedures and systems
- Relevant software and systems knowledge
- Data analysis
- Governance, risk and controls
- Behavioural Competencies- Planning and Organizing
- Building Partnerships
- Building Networks
- Communication
- Emotional Intelligence Essentials
- Stress Tolerance
- Technology Savvy
- Initiating Action

**Employment Equity Statement**
- PREFERENCE WILL BE GIVEN TO INDIVIDUALS FROM UNDERREPRESENTED GROUPS_
- **_Please contact the Nedbank Recruiting Team at +27 860 555 566_

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