Procurement Scm Specialist

2 weeks ago

Johannesburg, South Africa Phanda Personnel CC Full time

Purpose of the job is to manage and execute sourcing / procurement requirements in a manner that is compliant to the SCM governance framework as well as the service standards outlined in the SLA.

**KPA''s**
**Planning and Standards**:

- Ensure stakeholders of business units / programmes, understand the SCM governance framework, roles of governance committees and outcomes of participating in any sourcing / procurement process
- Engage Sourcing team to understand and plan work requirements to support the Sourcing Programme
- Engage Business / Programme to understand the pipeline of work and support requirement from sourcing perspective
- Plan the work schedule and timelines to meet Sourcing and Business expectations
- To be fully abreast of all the MOU and its obligations from a SCM and procurement perspective to ensure compliance from a process perspective
- Support the Bank and the SCM team in delivering innovative solutions to improve productivity, service levels and contribute to cost containment.
- Conduct relevant research and maintain business intelligence to support effective solutions, advice and decision making to business
- Recommendations to improve and enhance sourcing and procurement practices based in insights from operations and research

**Execution**
- To ensure all transactions are executed with the highest level of accuracy, compliance and service standards as outlined by the SCM governance framework, relevant policies, procedures, templates, Client MOUs and Business Unit SLA''s.
- This will entail the following:

- In line with the sourcing pipeline and work schedule perform a review of the documents to establish the scope of work, the time schedule and clarify any item(s) that are unclear.
- Establish the requirements and deliverables required with regard to site briefings / survey, and the scope of work
- Liaise with all team members involved with a tender (inclusive of BSC, BEC, BAC, Procurement Officials) to ensure alignment between governance, business/client requirements, sourcing and transformation strategy as defined in the planning phase including planned outcomes
- Determine the correct format for tender, scope of work, evaluation criteria, evaluation team, timeline and special requirements, etc.
- Mange and lead the development of a comprehensive TOR document to allow for a competitive process within the market place
- Ensure that all relevant data and information compiled during the tender development phase is considered and made available to all team members.
- Ensure all tender / bid documents are appropriately reviewed and signed off by the relevant committees and delegated officials prior to be published
- Plan tender reviews and submittal deadlines according to business unit / owner requirements. Facilitate the establishment of the necessary governance structure/s to prepare for, evaluate and adjudicate on the tender (CFT - Cross Functional Team)
- Facilitate the preparation for the CFT evaluation process, the CFT team to prepare comparison matrix on the generic criteria requirements as per the TOR (e.g. Regulatory, BEE, Value Adds, etc)
- Oversee and manage the tender process (preparation of TOR, go to market process, supplier briefing sessions / site visits, receiving and logging of all tenders, preparation of tender schedules, safe custody of document, secretariat function, contracting, communication etc.) in line and full compliance with SCM governance framework, policy, procedures and templates

**Requirements**:
Relevant Supply Chain Management qualification (minimum degree or NQF equivalent) with strong technical expertise - Strong understanding of and a strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA.
- At least 5 to 8 years'' experience in a managing tenders and/or contract
- Knowledge of tender administration procedures with Public Sector
- Strong computer, writing and presentation skills
- Exposure to SCM within the government environment is a minimum requirement
- Working experience with SAP Procurement module or a similar ERP system
- Member of Chartered Institute of Purchasing and Supply (CIPS) would be an added advantage

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