Admin Clerk

1 week ago

Somerset West, South Africa Overberg Water Board Full time

**QUALIFICATIONS AND EXPERIENCE**
- Matric
- Diploma/Certificate in Office Admin/ Secretary or relevant
- Computer literacy
- Unendorsed Driver’s license
- 2 years relevant experience

**DUTIES**:

- Perform all typing of documentation: Agendas, reports, memorandums, letters, minutes of Management’s meetings/Health and Safety meetings
- Perform all secretarial and administrative support regarding filing and diary planning
- Make all appointments, confirm dates, times and places
- Make flight, accommodation and transport arrangements as needed
- Make arrangements for training: Organise transport and accommodation for people, obtain quotations and organise payment, confirm dates and times
- Filing of all relevant training projects and keeping documentation and contracts up to date
- Write out all orders, obtain quotations and send for payment
- Liaise directly with clients and employees: provide information
- Check budget allocation and ensure that all administrative and financial procedures are followed
- Obtain quotations, issue orders regarding infrastructure and send off for payment
- Keep data bank regarding completed projects up to date
- Type reports for record keeping of stock received, booking out and filing thereof
- Keep information regarding office management up to date for asset register
- Compile and send monthly reports to Emanti Management, Ninhamshand and DWAF and filing thereof
- Compile agendas, take and send out minutes of Health and Safety meetings
- Obtain water quality reports from Managers: Operations and follow up and file
- Keeping Bluedrop System (BDS) of DWA up to date
- Updating of process controllers’ qualifications on bluedrop system, as well as scheme data
- Typing of policies and SWPs regarding safety and water qualities

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