Academic Administrator

2 weeks ago

Potchefstroom, South Africa CTU Career Chatz Full time

**Job Summary**
- The Academic Administrator position will include administrative support functions in the following areas such as:

- Infrastructure maintenance
- Health and Safety
- Human Resources
- Academic Delivery
- Campus Administration
- Campus Quality Assurance
- Providing administrative support to the Campus Operations Manager in the day-to-day business of the campus operations.
- From an Academic point the Administrator will provide academic administration support in the various academic processes.
- Academic Administrators must be excellent multi-taskers and be able to work under pressure, as their duties include admin support in various divisions of the operational functions on a campus.

**Skills**
- Time Management
- Knowledge of SAQA and related Acts
- Conflict Management
- Customer focus
- Administrative skills
- Query resolution
- Good communication skills
- Report writing skills
- Excellent planning and organizational skills
- Solid analytical and problem-solving skills.
- Attention to detail and accuracy.
- Ability to multi-task and manage deadlines.

**Duties & Responsibilities**
- Assist the COM with the registration process of students. This will include:

- The collection of all required documentation, i.e. ID docs, Qualification certificates etc.,
- Capturing registration data on CampusOnline,
- Uploading the registration documentation onto CampusOnline.
- Preparing and distributing attendance registers for staff,
- Capturing staff attendance on attendance record and updating employee leave records,
- Capturing student attendance on CampusOnline,
- Ensuring students are correctly registered for the DHET exams and correct details and term marks are submitted,
- Co-ordinate and update the complaints register and report all complaints to the COM,

**Provide administrative support in the assessment process by**:

- Monitoring theNATED assessment due dates
- Processing NATED marksheets and submitting to COM for approval and process implementation,
- Capturing and distributing DHET exam permits as approved by the COM
- Process, capture and distribute NATED Progress Reports, Results and Statement of Results as approved.
- Distributing national timetables to NATED Campus based Academic staff and students
- Assist with the administrative tasks assigned for NATED student support i.e. invites, attendance registers communication to students,
- Minutes taking and meeting management functions i.e. invites, attendance registers, agendas,
- Compile Management information and Quality assurance reports on various NATED functions as identified by COM,
- Administrative support on various systems i.e. CampusOnline; CCP; ICAS; ColCampus; EPoE and MS Office 365; etc.,
- Assist with Graduation planning,
- Invigilating NATED formative assessment and exam sessions,
- Collecting and returning DHET exams from and to TVET College.

**Experience & Qualifications Required**:

- Minimum requirement a Bachelor Degree.
- 2/3 years Administrator experience at an Academic Institution

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