Accounts Payable Administrator
2 weeks ago
RESPONSIBILITIES:
FINANCE INCLUDING NAVISION
Vendor Creation & Maintenance
Vendor onboard process ensuring all required documentation is received, verified, and filled.
Creating new vendor card and ensuring all requirement information completed.
Maintaining and updating vendor card.
Billing and Processing
Process monthly recurring expenses.
Collect, review and verify invoices according to the purchase order list and process adhoc vendor invoice.
Intercompany expense billing.
Purchase credit memo processing.
Inventory journals.
Vendor related journals.
Matching of vendor accounts.
Communication
Negotiate and communicate vendor price increases.
Communicate vendor related memos / letters.
Send proof of payments and payment remittance to vendors.
Communicate account variances and resolve with vendor.
Coordinate and assist in vendor completion of documents.
Communicate debit order authorisation with approved debit order vendors.
Communicate service terminations with vendor.
Cash Book & Payments
Verify and prepare payment request.
Cashbook processing and allocations.
Age Analysis review
Vendor reconciliations.
Reporting
Feedback on outstanding PO’s
Monthly provisions and reversals of prior month provisions.
Expense Analysis.
Age Analysis feedback and vendor recons.
Employee Fuel Card expenditure.
BEE procurement report.
Other vendor related reports.
Maintain vendor related documentation and filling.
Vendor related audit request.
Administration & Other
BEE audit vendor preparation.
Collection of BEE Certificates
Inventory count.
Finance & Team support.
Ensure deadlines are met.
Adhere to Securitas policies and procedures.
SKILLS REQUIRED:
Grade 12
At least 2 - 4 years’ experience in a Financial Administration Role
Studying towards a Financial Tertiary Education would be beneficial, but is not a requirement
Advanced Excel User
Previous experience working with a General Ledger and compiling reports based on Ledger information
Ability to work in high-pressure, deadline driven environment
Meticulous.
Problem Solver.
Attention to detail.
High level of confidentiality.
Professional.
Resilient character and ability to work with all levels of staff
**Job Type**: Temporary
Contract length: 3 months
**Salary**: R1.00 per month
Application Deadline: 2023/11/20
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