Debtors Clerk

7 days ago

Cape Town, South Africa Continuum Personnel Services Full time

**Key Responsibilities**

**Financial Reporting and Reconciliations**
- Timeous processing of invoices when all supporting documents are in place.
- Ensure that invoices are mailed/couriered to correct addresses
- Timeous printing of debtors’ statements
- Ensure that debtors’ statements are mailed to the correct addresses as per client contract requirement for supplier invoicing
- Confirm with customers that they are in possession of all the relevant documentation
- Solve outstanding debtor’s queries without delay
- Follow up on outstanding debtors according to due date of invoice on a daily basis
- Early reporting of possible bad debtors/debts or delayed payments - address with Division Head if needed
- Submit Credit Note Application with all required documentation, for authorization/signatures
- Timeous processing of Credit Notes
- Ensure that the Credit Notes are properly filed with all supporting transactions attached.
- Timeous processing of receipts on Bank account to customer accounts
- Receipting, banking and processing of cash payments on a weekly basis to customer accounts

**Reporting**
- Export detail after Month End into Excel and compile report as per standard set. To be submitted first week after Month End.
- Reporting checks for division.
- Export Age Analysis after Month-End and draw up Excel summary of the amounts overdue.
- Update Excel summary on daily basis as per Age Analysis and latest debtor’s collection information
- Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client.
- Assist the Division Head on ad-hoc tasks as per deadlines and work scope given by Division Head

**Competence Requirements**
- Attention to detail and ensure accuracy
- Computer literate: MS Office, Excel, Electronic Banking
- Strong analytical and numerical skills
- Strictly deadline driven
- Self-motivated and output driven
- Good communication skills (written and spoken)
- Systems orientated
- Be able to cope under pressure
- Planning, co-ordinating and prioritising
- Fluent in French

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelors (preferred)

**Experience**:

- Debtors Clerk: 2 years (required)

**Language**:

- French (required)

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