Otr Administrator

**OTR Administrator (LSCM)**:
**POSITION SNAPSHOT**:

- JobReq ID: 48863- Type of work: On site- Type of contract: Open-ended/permanent- Full/Part Time: Full time- Location: Johannesburg, ZA**OUR COMPANY**:
Bridgestone in Europe, CIS, Middle East, India and Africa (BSEMIA), headquartered in Zaventem (Belgium), is a subsidiary of Bridgestone Corporation, a global leader providing sustainable mobility and advanced solutions.

In addition to our premium tire products, we offer a growing portfolio of tire-centric and mobility solutions. Together with our partners and guided by "Serving Society with Superior Quality”, that has been our mission since Shojiro Ishibashi founded Bridgestone in 1931, we are working to accelerate sustainable mobility innovations and solutions. Through innovative technology, we are committed to easier, safer, smoother and seamless mobility for our society and customers improving how people move, live, work and play.

Bridgestone also benefits from a significant retail network throughout the region - in fact our retail presence in the EMIA region is the largest in the tire industry. Through 17 distinct retail partners, we have around 3,500 outlets across Europe, the Middle East and Africa as well as around 2,500 outlets through our partner network in India. This network offers a selection of services, concepts and mobility solutions.

At Bridgestone we pride ourselves on the strong relationships we maintain with everyday drivers and this extensive retail network is one of the core reasons why.

In line with the “Bridgestone Essence”, our work environment is based on integrity and teamwork, where everyone can learn from each other and contribute with their own ideas in achieving the coming goals.

We want to hear from people who can take the challenge, unleash their creative potential and contribute to the company success demonstrating ownership, courage and agility. We want you to develop your skills, expand your knowledge and be proud of your work.

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**Job Purpose**

We are looking for an OTR Administrator. This is a Local role, based in Midrand.

You will ensure that the general administration in department is completed in an accurate and timely manner to add to the efficiency of the department regular reports to management.

Ensures all clients/ Key Accounts have latest price lists at all times.

Ability to engage at all levels within the business with strong emphasis at Business Executive level.

**Responsibilities**:

- Achieve 100% accuracy in Administration
- Creditors:

- Check accuracy of supply invoices
- Check for signature and date of goods received
- Capture stock-in’s onto stock system
- Batch creditors invoices and forward to head office
- Ensure branch manager signs all creditors invoices
- Ensure recharge invoice is attached to creditors invoice as per procedure
- Debtors:

- Reduce debtors to meet company’s balance score card objective
- Accurately forecast month end collections
- Undertake Reconciliation and follow up on queries
- Insert comments on Matis comment screen
- Maintain P.O.D. register daily and ensure completeness and accuracy (signature, date, name and order number, registration number, etc.)
- Hold regular meetings with relevant sales staff
- Preparing journal coding sheets for authorization and processing
- Call on customers to resolve debt queries as required
- Assisting with administration & reconciliation of Debtors
- Control PD/RD cheques
- Receipt daily
- Follow up on ZZZ accounts

General Administration Work
- Capture, fax, and photocopy correspondence
- Daily banking and receipting as per company procedures
- Daily banking of cash sales and follow up on unpaid cash sales
- Complete “request for credit notes” as per company procedure to be signed by branch manager before processing
- Complete any other relevant documentation(i.e. IOD, insurance claims, vehicle accidents)
- Control and administer Petty cash : as per company procedure
- Undertake switchboard duties by receiving phone calls
- Ensure messages are received by relevant persons
- Comply with the requirements of the Occupational Health and Safety Act
- Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of the job
- Effective management of consumables
- Ensure/administer staff welfare
- Distribute staff pay slips

**Requirements**:

- Self starter/ Initiative/creativity/innovation
- Strategic thinking, problem solving, critical thinking and analytical skills
- Proficiency in relationship building, networking, persuasion and influential skills
- Good technical, business and global acumen
- Excellent verbal, written communication and negotiation skills
- Willing to travel extensively

Qualifications and Experience
- Matric
- 2 Years Experience in similar field
- Thorough knowledge of logistics and supply chain management principals
- Experience with transportation and logistics software tools for managing documentat