Administration Officer: Ict

2 weeks ago


Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

**JOB PURPOSE**

Provide a comprehensive administration support service to the Head of ICT, ICT business unit and the FIC committees.

**KEY PERFORMANCE AREAS**:

- Develop and maintain ICT business unit filling system as per FIC policies.
- Prepare reports, collate documents, submissions as well as correspondence on behalf of the ICT business unit.
- Ensure quality assurance by proof-reading and quality control of documents emanating from the ICT business unit.
- Provide secretarial support, including minute taking, for ICT management, staff meetings, meetings with internal and external stakeholders.
- Action assigned decisions emanating from meetings.
- Provisioning of stationery and printing for the entire business unit.
- Track incoming and outgoing documents and maintain confidential information.
- Co-ordinate travel arrangements in line with FIC policies.
- Do all typing, photocopying, and binding of documents.
- Maintain the Head of ICT ’s diary and appointments and screening of calls.
- Attend internal meetings and take minutes.
- Compile presentations and prepare documents for meetings as requested.
- Draft administrative replies/ memos for approval by the managers.
- Answer correspondence on behalf of the managers.
- Raise requisitions for the ICT business unit.
- Perform all administrative functions relating to finance (prepare and all claims for travel, telephone and cell phone usages) in line with FIC policies.

**EDUCATION, SKILLS AND EXPERIENCE**:

- Minimum matric certificate
- Diploma or certifications plus minimum of two years relevant administrative experience
- Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Project)



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