Supervisor (Electronic Purchase Order Processing)

3 weeks ago

Cape Town, South Africa Clicks Group Limited Full time

**Listing reference**: 016025**Listing status**: Online-
**Position summary**

**Industry**:Wholesale & Retail Trade
- **Job category**:Creditors**Location**:Cape Town
- **Contract**:Permanent**EE position**:Yes**Introduction**
- We are seeking to appoint a Supervisor (EPO) for our Accounts Expense Team in the Accounts Payable Department.**Job description**

**Purpose**
- To ensure that all electronic purchase orders are accurately created by the team within the period the expense has occurred and in line with SLA agreements; and to ensure that all costs are accurately accrued where purchase orders have not been created.**Job Objectives**:

- To monitor the processing of purchase orders to ensure department KPA and business SLA’s are met.
- To build a motivated and competent team by providing support, coaching, training and mentoring to staff; and to complete administrative tasks relating to time and attendance and performance management within required timeframes.
- To deal with all employee relations tasks in a professional manner and timely manner.
- To manage the expenses for the team to ensure that it is aligned to budgets.
- To accurately analyse all expense account groups to ascertain whether all costs have been accounted for accurately and in the correct financial period.
- To submit accurate weekly and monthly reports.
- To prepare, maintain and update all purchase order templates used by the business for purchase orders creation.
- To ensure that all rejected orders are addressed and resolved in line with KPA deadlines.
- To assist with the clearing all open purchase orders that are aged.
- To resolve vendor queries within stipulated timeframes.
- To complete testing for approval of projects directly impacting the team.
- To be an authorised signatory for releasing Accounts Payable payments on the banking platform and approve payments within agreed timeframes.
- To prepare documentation to provide support for audit purposes and financial controls.

**Minimum requirements**

**Qualifications and Experience**:

- Finance degree/ diploma (Essential)
- 2 Years relevant experience in similar position.
- Experience in managing a team.
- Finance background and an understanding of related transactions.
- SAP (Essential)
- MS Office Suite
- **Skills, Abilities and Job Related Knowledge**:

- Strong problem solving skills.
- People management.
- Computer literate.
- Good administration and team leadership skills.
- Good planning and organisational skills.
- Good attention to detail
- Excellent communication skills.

**Essential Competencies**:

- Deciding and Initiating Action.
- Leading and Supervising.
- Presenting and Communicating Information.
- Delivering Results and Meeting Customer Expectations.
- Following Instructions and Procedures.
- Achieving Personal Work Goals and Objectives.

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