Learning Administrator

Closing Date
2024/03/03
- Reference Number
SHO240229-6
- Job Title
Learning Administrator (Projects)
- Job Type
Permanent
- Location - Country
South Africa
- Location - Province
Western Cape
- Location - Town or City
Brackenfell, Cape Town
- Purpose of the Job

The purpose of the Administrator role is to provide support to the specific People function Portfolio by completing accurate and timeous administrative inputs, checks and document management / filing services to ensure that all People activities are recorded and traceable. The role also renders additional ad hoc support services as required within the function.
- Job Advert Details
- Job Category
Human Resources
- Job Objectives

Employee Centric Delivery
Providing administrative support across relevant People function according to People policies and procedures generally but also more specifcally in the People function the portfolio delivers administrative services to.
Adhering to legislative as required by the functional role.
Escalating concerns or challenges immediately to ensure an efficient flow of work is maintained.
Co-coordinating the resolution of queries related to the relevant People function, often: communicaung on behalf ofothers and delivering messages to third parties.
Compiling and updating documents as required
Capturing loading and processing of relevant documents on relevant systems.

People (Self, Team & Organisational)
Participating in and aligning with the People team to deliver solutions and services to the business.
Participating in various team activities that foster an innovative, agile and employee centric culture where employees are supported, empowered and valued.
Participating in various team activities that foster a wellness culture to ensure that the team mentally, physically and emotionally feels supported.
Participating in the enablement of a culture of open and transparent communication within the team.

Financial, Reporting & BI
Ensuring accuracy in data input and relevant reports as applicable to the functional area.
Using official data sources to inform administrative outputs.
Assisting with compiling basic reports for input to broader People requirements.
Consolidating basic costs or data as required by the functional area.

Governance & Compliance
Ensuring compliance with relevant labour relations frameworks and legislation.
Ensuring compliance to organisational and legislative governance frameworks and standards including the H&S requirements and POPI Act.
Identifying and mitigating of functional team and administrative risks.

Future-Fit
Participating in the integration and effective flow of work with other service areas and business.
Identifying opportunities for continuous improvement in recruitment delivery services.
Suggesting or sharing ideas related to relevant recruitment technology requirements where required.
- Qualifications

Diploma in Administration or Equivalent
Grade 12, National Senior Certificate
- Experience

Experience in L&D Solutions Support Administration
- Knowledge and Skills
Connecting & Initiating
Works cooperatively with others and effectively manages disagreements.
Works as part of a team and collaborates with others.
Invites input and suggestions from colleagues

Shares informauon that may be useful to others.
Handles conflict situations in a constructive way

Makes proactive decisions but refers to others when necessary.
Takes responsibility for own work or projects.
Gets involved in projects without being prompted and takes on additional responsibilities

Takes initiative te update own knowledge base and skillset

Executing & achieving
Identifies what needs to be achieved.
Establishes priorities and manages time effectively.
Creates clear action plans induding tasks and timelines.
Takes account of possible changing circumstances.
Monitors own progress to ensure the accurate and timely completion of work
Sets realistic goals for themselves.
Clarifies task requirements and expections for delivery

Monitors activity to measure progress against set timelines.
Ensures tasks have been completed and are in line with expectations

Responding & adapting
Remains productive and maintains high levels of performance in a pressurised environment.
Remains calm and composed in stressful situations. is able to maintain focus in pressurised ervironments.
Maintains a positive outlook believing challenges can be overcome.
Perseveres despite setbacks, not giving up prematurely.
The ability to embrace uncertainty and adapt swiftly to changing situations.
Is comfortable working with ambiguity.
Adapts to new information and changing conditions.
Analysing & Innovating
Works through the relevant details and facts.
Makes connections in information identifying how different aspects of a problemn are related and possible causes within

the context of their role and function.
Recognises the need for additional information and works to obtain It develops alternative approaches ta the prevailing processes Modi