Buyer - Pretoria West

5 days ago

Pretoria, South Africa RCL FOODS Careers Full time

At RCL Foods, we believe in growing what matters. As a leading food manufacturer, our mission is to nourish people with a diverse portfolio of trusted brands and products. We prioritize innovation, sustainability, and the development of our employees.

Our **Baking**Division is seeking a dynamic **Buyer**to join our division in **Pretoria West.** To procure items requested via a buying request from end users, order packaging and ingredient as well as general store stock items as per the stock recommendation report by using either national or regional contracts or negotiating prices and lead times with suppliers.

**Duties & Responsibilities**:
**Supplier Management**
Sourcing of suppliers, negotiate pricing and delivery date for Capex and Major Maintenance projects
Following up and fixing of problem invoices by resolving queries between suppliers and creditors

**Order Management**
Placing of packaging and ingredient as well as general store stock orders
Ensure all orders (stock and non-stock) are placed on time at the best price with the best supplier or as per contract
To communicate all late/unrealistic delivery dates to end users
Ensure RPM requirements are met with all orders (i.e. correct authorization, 3 quotes etc.)
To ensure all above request have got the correct authorisation as per RPM Obtain prices for Capital and Major Maintenance goods

**Contract Administration**
Liaise with Head Office on national contracts
Assist Procurement Manager with tender and award of regional contracts
Ensure correct capturing of data into the finance system
Filing of contract documentation as per RPM
Check “purchase order audit trails” daily in order to pick up possible mistakes

**Procurement Administration**
Ensure that returned items are accompanied by a GRA via Receiving
Liaise between suppliers and end users (Rainbow)
To expedite all orders and ensure that all items are received on time by managing the stock receipt report
To assist in quarterly stock counts

**Teamwork**
Encourages collaboration with other team members - Work within the broader finance procurement team to deliver overall team objectives
Implements organised and effective work-methods
Clarifies ambiguities by confirming expectations
Participate constructively and willingly as a team player
Accurately assesses the team-dynamics and openly supports team decisions
Proactively identifies and addresses issues that could impact teamwork

**Governance**
Ensure that Rainbow ethical standards and the requirements of the RPM are adhered to
Report and or escalate any areas of non
- compliance appropriately

**Information and Data Management**
Capture data accurately and regularly captures onto the information system to enable access to reliable data and reporting for trend analysis and decision making
Share relevant data with supervisor to enable reliable business decision making
Effective Teamwork and Self-Management
Take ownership and accountability for tasks and activities and demonstrates effective self-management in terms of planning and prioritising, and self-development
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
Support and drive the business core values
Manage colleagues and client’s expectations and communicate appropriately
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
Champions training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists
Participate and drive in regular performance appraisals and ensure that own targets and goals are clear and achievable
Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy

**Ad hoc / Other**
Oversee filing and safeguarding of records within area of responsibility
Compile of ad hoc spreadsheets when required
Processing of documents for Intercompany charge outs

**Minimum Requirements**:
At least 2 year diploma with Procurement qualification

Negotiation skills course

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