Project Manager

3 weeks ago

Bellville, South Africa University of the Western Cape Full time

Post Number- 802 0976 and 8036581- Faculty/Department- University of the Western Cape -> ICS Department -> Project Management Office (PMO)- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 8/3/2024**Role Clarification & Key Performance Areas**

The Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to appoint a qualified Project Manager permanently to perform a lead role in managing the implementation of strategic and operational projects.

Reporting to the Manager: ICS Project Management Office, the duties and responsibilities of the Project Manager shall include the following:
**Key Performance Areas (KPA’s)**:

- Effectively build and manage relationships across a diverse spectrum of stakeholders (from executive management, line management, operational staff and third-party contractors) to align focus and activities to achieve desired business outcomes,
- Manage the project constraints of scope, time, budget, quality, risk and resources,
- Ensure compliance with the University’s Project Governance framework,
- Create and execute project charters and project plans, and revise as appropriate to meet changing needs and requirements,
- Manage outputs of project teams (incl. virtual teams) to complete deliverables within agreed timelines,
- Facilitate timely decisions and escalations (where appropriate) to effectively manage project schedules,
- Create project resource plans and effectively facilitate resource allocation, ensuring clarity of roles and responsibilities of project stakeholders,
- Manage project budgets effectively including forecasting and variance reporting,
- Identify project risks and provide prudent and timely facilitation of risk assessment and mitigation plans with stakeholders,
- Effectively maintain risk and issue registers and facilitate reviews of corresponding activity logs with project stakeholders,
- Produce relevant project artefacts/documentation across each stage of the project lifecycle, and ensure that artefacts are archived in the central repository,
- Provide management with regular project updates and reports,
- Manage the day-to-day operational aspects of projects,
- Participate in periodic project Quality Assurance reviews,
- Establish, execute, and monitor organisational Change Management plans (including Communications and Training plans) to enable successful project delivery and user adoption.

**Minimum Requirements**

**Minimum Requirements (Qualification, Skills & Experience)**:

- Possess a degree in Information Systems or Computer Science or an equivalent NQF-7 qualification, coupled with a minimum of 5 years of experience in IT Project Management,
- Alternatively, hold an internationally recognized project management certification within the industry, accompanied by a minimum of 8 years of relevant and equivalent experience in IT Project Management,
- A proven track record of having successfully managed systems-related projects using the SDLC framework,
- Demonstrable experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).

**Preferred Qualifications, Skills & Experience**:

- Management of IT system-related projects in the Higher Education sector would be advantageous,
- Experience in using project management software and tools (e.g. MS Project, PPM, PPO).

**Required Competencies**:

- Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines,
- Ability to build and maintain strong relationships with both technical teams and business stakeholders,
- Ability to guide and mentor project management and administrative teams to ensure project delivery and compliance to Project Management processes and procedures,
- Contributes towards continuous improvement of the project management discipline, templates, artefacts, processes and procedures in an effort to ensure best practice alignment,
- Excellent planning, organising and time management skills,
- Excellent verbal and written communication,
- Excellent Facilitation and Consensus building skills,
- Demonstrates Emotional Intelligence and adaptability,
- Acts as a positive change agent within the ICS department and the broader UWC community,
- Experienced in analysing complex issues and facilitating appropriate solutions,
- Delivers engaging, informative, well-organized presentations,
- Delivers high-quality, well-constructed, professional documentation and reports,
- Skilled at communicating difficult/sensitive information tactfully.

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