Coordinator, Warehouse and Receiving

**Closing Date**
- 2023/02/02

**Reference Number**
- EXX230124-1

**Exxaro Reference Number**
- P40166047

**Job Title**
- Coordinator, Warehouse and Receiving

**Job Type Classification**
- Permanent

**Location - Town / City**
- Kriel

**Location - Province**
- Mpumalanga

**Location - Country**
- South Africa

***

**Job Advert Summary**

**PURPOSE**:

- To coordinate receiving and warehouse operations within the Business Unit.
- To ensure the effective and efficient execution and operations of purchasing of materials, services and goods from the suppliers.

**Minimum Requirements**

**EXPERIENCE**:
3-5 years Experience in warehousing, Supply Chain Management and receiving. (Essential/Minimum) Operational

**REQUIREMENTS**:

- Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
- Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
- MHS Act Regulation 2.9.2 (Essential/Minimum)

**Duties & Responsibilities**

**Business Performance and Operations**
- Materials management reporting with regards to warehouse/receiving
- Participate and provide support in audit process and improvement of the Business Unit (BU’s) warehouse/receiving function
- Ensure documentation is scanned against material documents and filed
- Assist with cycle count investigations
- Ensure material for quality inspection is stacked in identified inspection bay
- Ensure that all items for issue are prepared for delivery and delivered
- Ensure that stock conservation principles are adhered to
- Investigate improvement of warehouse/receiving processes
- Execute responsibilities to adhere to standards/guidelines associated with risk management, internal controls and compliance monitoring
- Print and distribute financial reports

**Functional Excellence**
- Ensure on time delivery of purchased goods
- group purchasing, work split sharing or allocation
- Execute purchasing training requirements for own team of buyers and provide frequent end-users purchase requisition training
- Identify and report critical functional risks

**Functional Management**
- Query and non-conformance resolution coordination: receive, investigate, resolve and feedback on all queries relating buying activities of team owned purchasing groups e.g. no Purchase Orders (PO's), no Goods Received Vouchers (GRV’s), non-compliance to contracts
- call offs, price mismatch etc.
- Performance management: Ensure BU related purchasing group buying performance measure is tracked, with non-performance investigated, action taken to improve non
- performance and feedback communicated to various stakeholder platforms. Provide feedback to managers. Coordinate functional/cross-functional activities to ensure functional alignment. Maintain high performance standards. Track and drive functional targets/goals and hold buyers responsible for achieving results
- Continuous improvement and purchasing effectiveness: Identify and execute procurement analytics on non-compliance to on contract buying, gap on targeted functional performance, purchasing group work split/allocation ineffectiveness, end-user non-conformance trend impact on buying performance and corporate office service delivery gaps and ensure active intervention through suggestions on improvements that will positively impact on service delivery, end-user versus Supply Chain Management (SCM) relations and functional performance
- Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with managers, operations and cross
- functionally with peers
- Governance: Ensure function adheres to Company governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

**Operational Support**
- Allocate bin numbers for new items received and mark bin with details
- Coordinate bin number, quantity, description and material number on GRV slip before binning
- Assist and resolve deviations found within warehouse
- Assist and resolve insufficient bin space
- Ensure Last In First Out (LIFO) system is followed for issuing of items, binning slips are signed and filed in numerical sequence and binning is done within 3 days of receipt
- Treat items with machined surfaces with rust prevention agent

**People Management**
- Talent development: Actively manage talent through regular assessment of employees’ strengths, development needs and development progress. Provide ongoing mentoring, coaching and development feedback to employees. Manage functional talent pipeline and succession planning process. Promote a culture of continuous learning. Encourage and empower team to make decisions
- Culture/functional climate: Embody, translate and entrench

Company culture and values in function, address behaviours that undermine values. Foster effective teamwork and unity. Create an environment in which people are inspired to perform and a high
- performance culture
- Communication/engagement: Proactively address conflicts and initiate difficult