Purchase Order

**The main duties associated with the position include the following**:

- Working with and receiving purchase requisition instructions from project managers and company management
- Purchase requisition generation via Proman ERP system
- Purchase order generation via Proman ERP system
- Enforcing procedures and policies relative to the purchase requisition & purchase order process
- Precisely coordinate transactions and communication between the accounts payable, project managers, suppliers and administrative assistants
- Verify and ensure processing information is complete and accurate and captured in the required format in the correct fields
- Manage purchase order status for each purchase order (Open, Partially Completed, Completed, Forced to Completion, Re-opened, Cancelled)
- Manage purchase order changes and cancellations
- Communicate in good time the updated purchase order status, changes or cancellations with all transacting parties
- Generate purchase order reports for reconciliation
- Providing general administrative assistance to company management and accountants
- Ensure that transactions are correctly approved with the appropriate authority before actioning
- Reconciling differences in the supplier purchase order and invoicing transactions where required
- Report transaction irregularities to the finance manager
- Actioning of ad-hoc general finance related instructions received from management
- Participating in the various finance department responsibilities toward the company as and when required
- Ensure responsibilities are always carried out in good time to meet deadlines

**The requirements associated with the position are as follows**:

- Matric (mandatory) with good results plus tertiary qualification (advantageous)
- Previous ProMan software experience (advantageous) and Microsoft Office (mandatory)
- Minimum 3 years work experience in a similar role (mandatory)
- Aptitude for figures with a good understanding of ERP system processes
- Excellent co-ordination and management of multi-party transactions
- Ability to work under pressure with high volumes of transactions
- Ability to self-check calculation workings and reconcile differences
- Accurate with attention to detail
- Well organized and able to work as part of a team
- Approachable and friendly with good people skills