Debtors Clerk

Our client, a têxtile manufacturing company requires a debtors clerk.

**MAIN DELIVERABLES**:

- Full accounts receivable process: Collections: Manage the full debtors’ collections process across all debtor categories according to company collections policies.
- Maintain full responsibility for all debtor collections
- Process credit notes with ensuring that all returns are accounted for.
- Distribution of monthly statements.
- working with Sales Teams for customer queries, returns, overdue payments
- Ensuring the POD audit list is accurate and updated on a daily business.
- Debtor reconciliations for past and current debtors.
- Manage debtor limits.
- Perform administration duties ensuring monthly deadlines are adhered to and collection targets are met, preparation of annual and monthly audit schedules, filing with handling queries from bank auditor.
- Credit Application processing: Compiling paperwork/Trade References/Experian reports/Approval by director
- Updating customer profiles on Sage as requested/opening new accounts on system
- Getting collection notes approved by director for collection of returned goods
- Legal aspects: Identify customers for handing over, issue demand letters and follow ups and prepare legal file for handover to attorney.
- Daily Cash Reconciliation
- Assist the FM on debtor related matters.

**QUALIFICATIONS & EXPERIENCE**:

- Matric with Mathematics and Accounting
- Any additional relevant qualification/s or certifications
- A minimum of 3 years prior experience in a similar debtors’ function within a manufacturing environment is preferrable
- Extensive knowledge of debtor process and debt collecting with a proven track record in debtors’ collections
- Hands on knowledge of SAGE Evolution or similar accounting systems will be advantageous
- Computer literacy is essential (particularly Outlook, MS Excel, and Word)

**SKILLS & COMPETENCIES**:

- Excellent verbal and written communication skills with the ability to communicate at all levels
- Customer service orientation
- Excellent interpersonal skills to develop purposeful working relationships with a variety of stakeholders
- Detail-orientated
- Deadline-driven, with the ability to work independently and proactively
- Excellent organisational and administrative skills
- Proven ability to multi-task, work flexibly, prioritise and plan
- Commitment to confidentiality; Ability to accurately enter and manage sensitive data and confidential matters

IMPORTANT CONDITIONS:

- The requisite working hours are 07h00 - 17h00, Monday to Thursday and Friday 07h00 - 15h00

Compulsory stock-take once a month