Project Manager

6 months ago

Midrand, South Africa DBSA Full time

The DBSA approved the PaD Programme with the intention of partnering with 15 SA Districts (about 75 Municipalities
in the next 3 years to increase sustainable development outcomes in the districts through an integrated programmatic
and partnership approach.
The role of the Project Manager is to manage and implement multiple projects on behalf of the PaD Programme.

**Key Responsibilities**:
**Project & Stakeholder Management**
Oversee and implement large-scale infrastructure projects involving multiple stakeholders from cradle to completion.
Work closely with the Programme Manager in developing operational plan/s for several districts and a variety of PaD
projects.
Manage allocated projects; the scope of work, delivery schedule, price and contractual conditions whilst building
and maintaining relationships with clients, partners, key stakeholders, internal and external specialists.
Serve as a key link with the Programme Manager and district/municipality representative in terms of project
coordination and implementation.
Facilitate and coordinate the efforts of all parties involved in the project, including professional service providers
(consultants), program partners, contractors, sub-contractors and labour.
Supervise and coordinate all project activities, ensuring that all work is completed to high standards of quality and
safety
Identify and negotiate assignment of resources required for project delivery.
Develop and manage project schedules using MS Projects and other project management tools.
Manage relationships at various levels with the project stakeholders, partners in accordance with the PaD
development objectives and stakeholder relations and communication strategy.
Establish and maintain strategic partnerships, networks and alliances aimed at enhancing the Bank’s development
support role.

**Project Planning & Implementation**
Develop and implement project work plans and make revisions as and when need arises
Collaborate with architects, engineers, and other stakeholders to develop project plans and designs
Confirm project activities for each project are scheduled and agreed with the Programme Manager
Prepare and manage all project cost activities
Engage and agree all project milestones and deliverables with key stakeholders and clients

**Project Control: Cost, Time & Quality**
Develop and manage project budgets and timelines, ensuring that projects are delivered on time and within budget
for each allocated project.
Conduct regular progress and technical meetings with the relevant teams
Conduct regular inspection visits to project site(s)
Facilitate and ensure that project activities follow the predetermined schedule and critically monitor project
milestones
Manage project accounting including budget management (contracts), approval of progress payments, tracking of
team expenses and minimising the exposure to risk
Review, verify and submit invoices/claims of contractors and/or professional service providers to the Programme
Manager for approval.
Maintain strict adherence to quality and safety standards.
Compile project risk register and proactively manage project risk and mitigate as necessary
Manage change to the project without unduly affecting the stated objectives and benefits

**Project Feedback & Reporting**
Provide timely feedback to Exco, management, committees client and key stakeholders Monitor and report on project progress, communicating regularly with project stakeholders to keep them informed
Action site meeting minutes and action plans
Conduct and compile project close-out reviews and lessons learnt report.

**Project Contract Management**
Develop and issue contract instructions in accordance with the conditions of the contract (in consultation with the
Legal)
Monitor performance by identifying and resolving areas of concern
Actively manage measure progress against the contract’s performance and ensure adherence to the contract
conditions and timelines

**Project Commissioning**
Manage and facilitate the availability of all site handing over documentation
Coordinate the submission of as-built drawings and user specifications where applicable
Manage and coordinate the close-out phase of the project and ensure compliance
Manage audit and compliance queries from stakeholders
Complete handover and ensure sign-off by client.

**Project Health, Safety & Environmental**
Implement the Occupational Health and Safety (OHS) Act and any recommendations from audits carried out within
the project environment.
Assure compliance to the project Environmental Approval (EA) conditions develop a culture of safety and health
within the project environment by promoting the aims and benefits of proactive safety and health interventions
Conduct effective control, management and follow up of incidents
Advise and evaluate contractors on compliance to the approved safety plan and ensure that the Safety, Health &
Environmental Standards are adhered to.

**Key Measurements of Outputs**
Successful manage

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