Fleet Controller

**Purpose of the Job**:
The tasks identified cover a number of daily, weekly and annual activities that need to be completed to ensure operational delivery and relevant compliance and risk mitigation within the fleet function.

**"Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included."**

**Job Objectives**:
Defined as the activities that either occur daily and/or frequently occur on an adhoc basis
- Capture and maintain the group management sheet for drivers as required and ensure all documentation for drivers is filed and available for audit/inspection - including all cost center and driver name changes on FNB and Standard Bank systems
- Update daily car schedule with changes when cars will be delivered, signed off and date signed off
- Provide support / information / reports for drivers under investigation
- Assist drivers with questions on the vehicles and draw reports as requested
- Handle and ensure all Wesbank owned vehicles licenses for all divisions
- Make use of the tracking system to identify vehicle service and maintenance details
- Make services bookings and arrange for pool vehicles to be available
- Arrange windscreen replacements for all divisions
- Arrange Insurance claim numbers for accidents and collection or delivery of vehicles to required panel beaters
- Check daily AA report for vehicles ‘break down’ log, and follow up on required actions
- Follow up on vehicles that have been at merchants for a long time - determine what the delay is in repairing the vehicle
- Arrange for drivers to move their vehicles to fitment centres for brakes and wipers to save costs
- Respond to and resolve calls related to fuel card declines
- Manage all administration related to lost, stolen and/or expired fuel card replacements
- Prepare and administer all replacement tags
- Do Proxy and BRN changes as required - keep worksheet updated
- Process all transport related payments for vehicles moving between provinces
- Process daily authorisations for vehicles - Meat Markets RSA and Africa

**Monthly Tasks**
- Defined as the activities that need to be performed and reconciled monthly
- Submit to payroll - all fines and other related deduction from salaries
- Process all requirements for Monthly reports pertaining to Africa vehicles
- Process monthly report for charging out of pool cars to the various divisions
- Process monthly reports to DFM’s on high fuel and oil usage and services due

**Internal Insurance**
- Manage all administration and documentation requirements for accidents
- Deregister all written off vehicles

**Buying or Selling of Company vehicles**

Divisions: Meat Markets
- Once all the paperwork is received, send it to the division to have the asset requisition completed
- Acquire all signatures for the asset requisition
- Send fully approved requisition to Wesbank to initiate the vehicle ordering process
- Once the vehicle is ready for collection, load the fuel card and tag on the system
- Send proxy documents to Wesbank to ensure the vehicle is loaded on correct BRN and proxy
- Arrange for the auction house to evaluate the vehicle
- Arrange for the auction house to collect the vehicle
- Arrange for any branding to be removed from the vehicle
- Cancel all cards and tags with regards to the vehicle been sold
- Register all new Venter Trailers
- All divisions - Place the Wesbank stickers and conduct monthly checks

**Qualifications**:
Essential:

- Matric (Grade 12)

**Experience**:
Essential:

- At least 3 years working experience in Fleet Administrator or Controller role

**Knowledge and Skills**:
Essential:

- Computer Literacy (especially E-mail & Excel).