Debtors/inventory Controller

3 weeks ago

East London, South Africa Abantu Staffing Solutions Full time

**Position Overview**:
The role is based at the Eastern Cape Head Office reporting mainly to the GM Finance, and liaising with different managers. The role has 4 direct reports: Debtors Clerk, 2 x General Clerks and Inventory Clerk
- Finance: _Daily debtors and fuel inventory control including customer invoicing, debt collections, account reconciliations, and all fuel inventory related transactions
- Operations: _Oversee and manage internal customer data base daily

**Minimum Requirements**:

- Degree/Diploma in Accounting
- 2-3 years administration experience in the Finance environment
- A clean credit history
- Computer Packages/Systems:

- Proficiency in use of the computer (Excel and Sage Evolution)
- Knowledge of spreadsheets (EXCEL)
- Knowledge of default database

**Responsibilities**:
**Oversee Debtors function to ensure that all debtors transactions are recorded timeoulsy and correctly**:

- Vendor master file_
- Create debtor accounts on Sage Evolution
- Prepare Bank manumatic details relating to EFT recoveries, for authorisation
- Process monthly credit notes for fuel rebates to RORO / ROWA retailers_
- Process of all other credit notes to effect corrections or w/offs_
- Authorise daily manumatics for processing on FNB_
- Perform daily credit management on outstanding balances and account exceeding terms_
- Debtors reconciliation_
- Prepare monthly debtors age analysis & detailed debtors ledger
- Print and review debtors age analysis for errors/discrepancies
- Prepare debtor’s G/L reconciliations_
- Prepare debtors and sundry debtors G/L reconciliations monthly

**_ Oversee Inventory function to ensure that all Inventory transactions are recorded timeoulsy and correctly:_**
- Inventory master file
- Process inventory items and any master file amendments
- Inventory adjustments
- Review and Authorise stock adjustments per levels of authority
- Investigate any stock adjustments in excess of acceptable norms
- Ensure all open items (Sales orders) are maintained
- Inventory reconciliation
- Prepare monthly inventory GIT
- Process inventory cost price per litre adjustments, Fuels Gains / Losses, Inventory Adjustments, Inventory Count Variances and Purchase Variances
- Prepare inventory G/L reconciliations monthly

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