Senior Bookkeeper

6 days ago

Johannesburg, South Africa Professional Career Services Full time

Events company in JHB North
- Debtors - issue invoices & credit notes. Send statements when asked. Follow up on outstanding payments.
- Creditors - once supplier invoices have been ratified by the project manager, capture on Pastel and reconcile to a monthly statement.
- Supplier Payments - load daily & monthly payments on the banking system, double check that the banking details are correct
- Liaise with bank consultant on any queries related to bank accounts
- Capture & reconcile cashbooks on Pastel (Current Accounts & Credit Cards)
- Journals (General, Supplier, Customer, Year End)
- Update cashflow daily
- Print daily bank statements (Ensure sufficient funds available for daily / monthly payments)
- Download daily bank statements for conference bank accounts and send to the relevant team working on the project.
- Allocate Job Numbers - ensure correct cost code / GL allocations
- Journals (General, Supplier, Customer, Year End)
- Pastel (Data Entry, Maintenance, Upgrades)
- Filing (Monthly, Annually)
- Salary Claims
- Staff leave - update staff leave schedule monthly
- Record Staff Personal Details
- Update / Record Company Documents (Tax Clearance, CK Docs etc)
- Telephone Queries
- Implement All Finance Procedures
- Assist with year-end audit
- Assist project managers with budgets for conferences
- Assist project managers with invoicing clients as per contracts
- Open new event on Events Air
- Set preferences
- Sep up GL accounts in Events Air for all conferences
- Capture budget on Evens Air
- Ensure that all registration, sponsorship & exhibition types have been allocated to the correct income accounts
- Capture all payments in the cash book for all conferences
- Reconciling cash books with bank accounts
- Processing and balancing of credit cards and cash payments
- Manage Event Coordinators with following up on outstanding debtors
- Loading payments onto the banking system
- Ensuring that all supplier invoices have been ratified
- Processing of all supplier invoices and credit notes
- Reconciling supplier statements
- Assist project managers with wrapping up of conferences
- Calculate VAT payment to SARS
- Transfer profit to client
- Prepare Financial Statements to be sent with final report to client

**Qualifications**:
Degree in Accounting/Diploma in finance and bookkeeping

**Skills**:
5 - 10 years' experience in Bookkeeping role - preferably within events/conferencing company. Experience > 2 accounting software packages (Pastel Xpress & Events Air). Demonstrated ability to manage multiple demands and meet deadlines.. Good knowledge and mastery of accounting procedures and methods. MS Office. Strong Excel skills - not Macros but able to build effective spreadsheets. Strong verbal and written communication skills. Must be detailed, highly organized and accurate. Self-driven motivator who takes initiative on projects with a strong ability to understand and solve challenges. Attention to detail. Analytical ability.

**Salary / Package**:
R20 - R30000 depending on experience

**Benefits**:
N/A

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