HR Administrator

KZN's largest Vodacom Retail Franchisee (EST 1996) and GROWING is looking for a Dynamic HR administration with exceptional people skills to support there Human Resources department at there head offices situated in Montclair. You will act as the first point of contact for all HR- related queries for field staff.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labour laws.

**Responsibilities**:
Organize and maintain personnel records for all field staff

Update internal databases (e.g. leave, late coming, uniforms, punctuality etc)

Ensure on onboarding checks are done before on boarding

Prepare HR documents, like employment contracts, Inductions packs and other onboarding documents

Induction of new field staff

Manage and maintain Group Uniforms, badges with vendors and line mangers

Revise, maintain and implement new company policies

Liaise with external partners, Time/Telephone management, IT insurance vendors when needed

Manage all car tracking and mileage logs

Create regular reports and presentations on HR metrics for field staff( e.g. late coming, punctuality, telephone usage probations etc)

Answer field employees queries about all HR related issues

Assist payroll person by providing relevant employee information (e.g. leave, absence, overtime, deductions, loans etc) for field staff

Manage all Field staff sign on documents and explaining

Assist with monthly Appraisals, print certificates, and stats for management on all field staff

Manage group Staff messages (e.g. birthdays, religious holidays, Anniversary, performance stats etc)

Assist and manage HR meetings e.g., probations reviews, complinacy

Manage group field staff time management daily

Manage and auditing of Group telephone management systems daily to prevent abuse and under usage. This inkudes training on pabx and maintaing user codes.

General Training on equipment for head office and retail staff (copier, health and safety). this includes usage reports.

Ensuring all Staff update there relevant wats app groups daily with reporting to line mangmgement for non complince

Creating access on Various systems for all new Staff and deleting on exit timelessly

Archiving of completed Termination packs

Arranging labor relations issues (disciplinary enquiries, hearings, grievances etc)

Manage Field staff rosters weekly and monthly

Ensure we build robust HR department and maintain good human relashionships.

**Requirements**:
Proven work experience as HR Administrator and recruitment or relevant role as per above so that can improve and Implement strong HR systems and processes

Experience with HR software (e.g.sage ESS, Trac Tec time management system, ITC etc )

Computer literacy (Advanced Excel, Power point, Out look etc )

Tech savvy and ability to learn Time management software easily

Thorough knowledge of labour laws

Excellent organizational skills, with an ability to prioritize important projects

BS in Human resources or relevant field

Teamwork skills

Excellent verbal and written communications skills

Ability to learn and have understanding of the differences between various roles within Organization

Honest and Trustworthy and willing to go the extra mile

Experience in retail time management and rostering

Tenacious/ persistent personality

**Details**:
Monday to Friday 8 to 5pm - Saturdays 8- 1pm - Must be flexible for the first six months due to training.

Basic salary with RA of 10% of salary after 1 year service

Standard leave rules apply

Must have own Transport

Salary negotiable based on experience

**Job Type**: Permanent

**Salary**: R8,000.00 - R9,000.00 per month

COVID-19 considerations:
Full Precautions followed

Application Question(s):

- Do do have the ability to work in a fast paced environment?
- Give us an example of what fast pace means to you in relation to your previous or current work place.

**Education**:

- Diploma (preferred)

**Experience**:

- Time & attendance systems: 5 years (required)
- Sage ESS leave: 1 year (preferred)
- excellent communication skills: 10 years (preferred)
- Microsoft office
- and advanced excel: 7 years (required)
- Hr admin: 10 years (required)

License/Certification:

- code 08 license (preferred)