International Consultancy: Writing

2 weeks ago

Johannesburg, South Africa UNFPA Full time

**International Consultancy**: Writing, editing and proofreading services

**Duty Station**: Remote assignment, supported by the East and Southern Africa Regional Office (ESARO)

**Duration of the contract and timeline**: 1 June 2023 and end on 30 April 2024.

**Purpose of Assignment**:
The United Nations Population Fund (UNFPA) is the United Nations reproductive health and rights agency that expands the possibilities for women and young people to lead healthy and productive lives. It is the lead United Nations agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

In East and Southern Africa (ESA), UNFPA works to improve the lives of women and young people in 23 countries in the region. UNFPA focuses on impacting the lives of women and young people by empowering them; the agency seeks to ensure that they enjoy universal access to reproductive health and realise their reproductive rights - including in humanitarian crises. UNFPA places gender equality and human rights at the heart of this.

The UNFPA East and Southern Africa Regional Office (ESARO) seeks national and international consultants to provide writing, copyediting and proofreading services for a high volume of work to be completed by 31 May 2024.

The national and international consultants will report directly to the Regional Communications Advisor, with the Media Specialist providing technical guidance.

The national and international consultants will work off site and be available for meetings, if required.

**Scope of work**

The selected national and international consultants will work under the direction of the Regional Communications Advisor to write, edit and/or proofread English language documents, ensuring high quality content for publication purposes, in line with the following:
**Writing**
- Gathering information on project-specific areas related to UNFPA’s work
- Writing drafts, editing and proofreading the drafts
- Checking for conceptual or grammatical errors in drafts
- Demonstrating excellent writing ability
- Revising drafts as needed
- Adhering to deadlines
- Coordinating deliverables with UNFPA project staff

**Basic copyediting**
- Ensure consistency of editorial style
- Enter editorial changes to text and tables electronically using track changes
- Check spelling for correctness, conformity to the UN Editorial Manual, and consistency
- Eliminate jargon, wordiness and inappropriate abbreviations
- Check references, cross-referencing, titles, names, captions, organizations, event titles, etc.
- Propose editorial changes in documents for greater clarity or impact
- Check and add web links as appropriate
- Ensure consistency in brand style
- Check for proper sequencing (such as alphabetical order) in lists and other displayed material
- Prepare a list of proposed changes to figures or enter changes manually on a printed copy and scan the latter
- Eliminate abbreviations as far as possible and ensure that essential abbreviations are spelled out at the first mention
- Delete excessive italic, boldface, and quotation marks
- Check spelling and presentation of Member States’ names in accordance with the official list of Member State names
- Check proper names (for cities, international conventions, conferences, nongovernmental organizations, named individuals, etc.)
- Edit chapter titles, sections, subsections, lists and table, figure and text box captions for brevity, consistency and parallel construction, and check numbering
- Ensure that UN referencing style has been used for reference lists and bibliographies, and that the information for each reference is complete
- Check that any tables, figures, text boxes, annexes, and web annexes are correctly cited in the text
- Check for and eliminate or query discriminatory language
- Edit or prepare a table of contents
- Prepare instructions for the graphic designer, if needed
- Revise the material to take account of comments of reviewers.

**Substantive editing**

**Perform all the tasks for a light edit, in addition to the following**:

- Rewrite text where necessary to improve flow
- Change text and headings to achieve parallel structures
- Ensure consistent style and tone
- Ensure previews and summaries reflect content
- Flag unclear or incorrect statements
- Monitor the overall structure for logical flow and balance and advise/consult on how to rectify if necessary
- Rewrite, reorganise, or shorten the text to improve logical structure or argument and make communication more effective
- Draft new text as needed
- Eliminate unnecessary and repeated material
- Make suggestions on layout, as appropriate
- Revise the material to take account of comments of reviewers and additional material supplied by the author(s).

**Proofreading**
- Ensure consistency of written and visual content in line with the UN online editorial manual as a style guide
- Review text files and page proofs and correct typograph

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