Assistant Accountant

5 days ago

Midrand, South Africa Lovisa Full time

Lovisa is fast-fashion Retail

Lovisa is global, and its growth is infectiously energetic

**Position purpose and expectations**:

- Leasing administration assistance for the Lovisa stores and support offices globally
- Approval of rental payments, rent reviews and general lease requirements
- Responsible for month end accruals and whole of life cycle of Lease payments
- Responsible for bank guarantee process/cash deposit and fitout contribution process for Lovisa business globally (new and renewals)
- Work closely with the finance and property departments on lease and property queries
- Maintain data leasing software product (Lease Eagle)
- Generate weekly reports to support Leasing Executives globally
- Assist with the administration and compliance of leases
- Ensure property databases are kept up to date with correct data including lease expiry date, renewal dates, landlord lease incentives, Base Rent, Outgoings (and other terms and conditions)
- Be the “central point” of call for lease related matters to ensure the team has knowledge of what is required under the lease
- Support and work alongside other members of the Lease Administration team, the Leasing team and all team members within the Property department

**Key Responsibilities**
- Reference check and reconciliation of stores
- Maintain data integrity for all stores in the lease database (Lease Eagle)
- Review lease related documentation to ensure compliance
- Occasional preparation of retail leases and subleases and assisting the Lease Administrators
- Interpret lease agreements working in an autonomous and detailed manner
- Record and track all dealings and maintain lease reports and systems
- Implement best practice within the department surrounding all lease administration issues
- Liaising and coordinating all departments to ensure a smooth store opening transaction
- Be conscious of new ideas to reduce costs and make more efficient use of time

**Business Operations**
- Knowledge of the property industry with capacity to understand and interpret lease contracts, understand legal terminology and the obligations of both tenants and landlords
- Intermediate to advanced MSOffice skills
- Self-motivated with the ability to work independently and pro-actively in a close team environment
- A quest for excellence, high attention to detail, accuracy, consistency and organization
- Excellent communication skills both written and verbal
- Able to multi-task efficiently and effectively
- Sound analytical and problem-solving skills
- Ability to work under pressure to meet business requirements and objectives
- Excellent team player who treats everyone with respect

**Contribution to the Group**
- Contribute actively to the business strategic direction
- Participates in process improvement of the department
- Positive can-do attitude
- Coachable in all aspects, flexible and proactive
- Actively support policies and procedures

**To be successful in this role you demonstrate**
- Experience in a similar fast paced Finance / Accounts Payable position
- Intermediate skills using Microsoft Office Suite, in particular Excel
- A passionate and team orientated individual
- Exceptional attention to detail and accuracy
- Strong communication skills with the confidence to engage with stakeholders
- Ability to prioritize and meet conflicting deadlines
- We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world._

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