Finance Analyst

2 weeks ago

Durban, South Africa British American Tobacco Full time

**BAT is evolving at pace - truly like no other organisation.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**BAT SOUTH AFRICA LOOKING FOR A FINANCE ANALYST TO JOIN OUR TEAM IN DURBAN**

**SENIORITY LEVEL**:Non-management

**FUNCTION**: Finance: Marketing - Accounting Services

**SALARY RANGE**:competitive salary package + excellent benefits + market leading bonus

**LOCATION**:Durban, South Africa

**ROLE POSITIONING AND OBJECTIVES**

The primary objective of this role is to ensure the accurate, valid and complete recording of Sales through validating the end of day debriefing pack against the required supporting documentation and confirmations. Further to this, the management and control of cash collection and reconciliation process at the Depot by ensuring an acceptable state of customer accounts in accordance with the BATSA cash collection policy, in support of pre-sales cash and prompt sales cash collection capability.

**WHAT YOU WILL BE ACCOUNTABLE FOR**
- Ensure validity and accuracy of daily trip closures end to end
- Confirm delivery status on system with valid signed proof of delivery
- Validity of any left on board or returns, processed timely onto the customer account
- Cash Collection instructions followed with depositing into bank account
- Non-compliance corrections journalised
- Root cause of any process end to ends non-compliance fully identified and clearly articulated to line manager.
- Ensure that the discrepancies and non-adherence to the End of Day processes by all stakeholders (as per Standard operating procedure guidelines) are flagged at DDS (Daily Directional Setting) & traced accordingly.
- Accurate Allocation of payments to customer, rep and driver accounts.
- Manage customer disputes - Reconciliation of customer accounts and full resolution of open reconciling items (e.g., short payment or credits/discrepancies in process from 3rd parties, incorrect deliveries etc.)
- Resolution of any unallocated cash amounts.
- BDA (Onsite banking system) Where applicable, supporting Super Users and Drivers in ensuring zero issues in the use of the machine.
- Supporting Cashless drive initiatives. This will reduce the need for BDA machines and reduce challenges/reconciling items and fraudulent activities.
- Provide visibility and feedback to all partners regarding cash collections and non -collections.
- Perform stock counts for reps and warehouse, as well as track and trace of stock variances for drivers.
- Tight control of debtors (Salesforce and SAP)
- Support in the monitoring and alignment between these systems to ensure there is reconciliation and alignment in:

- Sales Transactions
- Customers
- Stock balances
- Accounts Receivables balances and credit limits
- Customer and credit management related Master data
- Open item monitoring, aging, escalation, and RCA: i.e., unreconciled trips, items marked for dispute, Unallocated payments, uncleared aged items, open incident tickets, system work arounds, etc)
- Drive SoX compliance - 100% pass rate for Sox control testing in all cycles.
- Relevant Order to Cash process support on end-to-end governance and SOX controls.
- Support System UAT testing by processing the transactions in time and in full. Gaps clearly articulated and captured as required.
- Build effective professional relationships with collaborators, enable effective teamwork and collaboration with the SSC (Secondary Supply Chain)/Field Force/Business development and Sales Finance Team.
- Highlight potential Training needs to the applicable process owners
- Highlight any process enhancements detected during the monitoring of the order to cash processes (including potential system enhancements) to facilitate process and or controls
- Identify process focus points to supervising for timely processing, ensuring open items are either cancelled or processed.
- Escalation on aged and overdue items.
- Assessment of accounting impact on open items on P&L and/or Balance Sheet.

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- Finance related qualification with a good understanding of the commercial business and an understanding of all the interrelationship/interfaces between customers, field force and accounts receivable.
- At least 1 years’ experience in Finance
- Excellent communication and motivator of change. Proactive, persuasive and creative as the job holder will be improving systems and procedures.
- Understanding of marketing and DSS (Decision Support System) processes
- Advanced MS Excel knowledge
- Able to deliver on the Automation initiatives
- An ability to work with all levels of staff within the company and handle relationships with customers

**WE ARE BAT**

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. **See what is possible for you at BAT.**
- Global Top Employer wi

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