Project Co-ordinator

2 weeks ago

Roodepoort, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

**Direct Reporting Line**:
Campus Head

**IIE MSA**, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

**The IIE MSA Ruimsig campus in Roodepoort has a vacancy for a Project Co-ordinator.**

**Duties and Responsibilities**

**Administrative Support**
- Manages and updates the Campus Head’s calendar.
- Drafts and distributes relevant correspondence.
- Arranges and co-ordinates meetings.
- Compiles and edits presentations.
- Creates a filing system, and files and manages all documents in the office.
- Receives calls and visitors and notifies the relevant person of their arrival.
- Manages and updates documentation across relevant systems.
- Supports the Campus Head in the co-ordination and planning of various events.
- Arranges all meals, coffee, tea water for the Campus Head and visitors.
- Deals with customer complaints, conducting fact checks with the relevant parties and providing the Campus Head with a report/update on the issue.
- Provides personal support as needed to assist the Campus Head

**Travel and Conference Co-ordination**
- Books travel including arranging the itinerary, car hire etc. for the Campus Head.
- Arranges visas if required for travel.
- Researches, reviews and books suitable accommodation.
- Manages the various logistics and requirements for conferences throughout the year.
- Researches, reviews and sources suitable venues for conferences.
- Compiles and distributes conference packs prior to the commencement of the conference.
- Checks and updates travel logs for invoicing purpose.

**Report Collation**
- Draws and distributes relevant reports as requested.
- Co-ordinates data and collation of various reports.
- Compiles all IIE 0015 documentation on request of the Campus Head.
- Keeps Accurate record of all correspondence and cases

**Project Co-ordination**
- Provides project co-ordination support to the Campus Head.
- Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
- Coordinate activities of the SMT on instruction of the Campus Head.
- Arrange all Campus events/year end function etc of the Campus Head

**Minimum Qualification Required**:

- Minimum of a 3 Year Diploma (NQF Level 6)
- Advanced Diploma or Degree (NQF Level 7) preferably in Administration advantageous

**Minimum Work Experience Required**:

- Minimum of 3 - 5 years experience in Project Co-ordination or in a Supportive Administrative Assistant role, Project Management advantageous.

**Special Requirements**:

- Must have valid drivers license and own vehicle.

**The IIE's MSA **is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act

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