Dealership Bookkeeper

7 months ago

Cape Town, South Africa First Degree Recruitment Full time

**KEY DUTIES AND RESPONSIBILITIES**:
**CREDITORS**

Ensure that creditors are reconciled according to company policy

Ensure that payments are made by last day of month & that the system is kept up to date. Capturing payments and ensure allocations correct. No creditors outstanding over 60 Days.

Processing of all purchase orders and invoices and ensuring that invoices are processed to the correct Company and that the correct VAT no and Address is reflected on the Supplier Invoice.

Ensuring that all queries are attended to and resolved.

Ensure that the filing of the creditors is properly maintained at all times. Creditors filed alphabetically and immediately once payment has been captured via cashbook.

Only generate Admin orders that are authorized by the Dealer Principle.

Address queries from Dealer Principle/operations staff when required.

**DEBTORS**

Ensure that the debtor’s book is in accordance with company policy. This is for all open Debtors excluding Vehicle Debtors. Ensure that all queries are resolved. Ensure that all non

Follow up on all outstanding debts and report to the Branch Accountants any debtor which may seem to be defaulting.

Receipting Debtors before 10am daily and perform allocations at the same time as receipting.

File all debtors invoices per month from oldest at the bottom to newest at the top and must include all backup documentation per invoice.

**OTHER**

Check Daily Cashups on a daily basis and reconcile to Bank Statements before 10am daily.

Capture Bank Statements daily before 11am.

Petty Cash payments, reconciliations, capturing of petty cash on system.

Carry out additional reasonable duties, from time to time, at the discretion of management. Instructions may be received from any manager in the dealership.

Controlling Petty Cash disbursements in line with instructions from GFM.

Creditors paid via Petty Cash - ensure department has processed invoice to creditor and ensure petty cash payment is correctly allocated to this creditor.

Capture General Journals for corrections when required to do so.

Carry out additional reasonable duties, from time to time, at the discretion of management. Instructions may be received from any manager in the dealership.

**MINIMUM QUALIFICATIONS /REQUIREMENTS**:
Grade 12 (STD 10); Appropriate industry / accounting experience; Computer Literate

Must have worked within the Motor industry

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