Coordinator: People Solutions

3 weeks ago

Cape Town, South Africa Pepkor Full time

**POSITION: COORDINATOR: PEOPLE SOLUTIONS**

**PURPOSE OF THE JOB**

Reporting to the People Solutions Manager, the purpose of this role is to work as part of a dedicated and professional team to support the People Solutions Department in the administration of initiatives, processes and interventions in the broad areas of Talent Management. As part of a busy team, this role will have to be flexible, possessing a positive and proactive attitude and approach to teamwork, dealing with a varied amount of information and data in a heavily customer-focused and solutions driven service environment.

**KEY RESPONSIBILITIES**:

- Provide administrative support to the team;
- Manage departmental financial administration according to the standard procedures and policies (budgets vs actuals, reconciliations, purchase orders, invoicing, journals);
- Assist with the compilation of the annual People Solutions expense budget;
- Organise key meetings with various stakeholders as well as general diary management for the team when needed;
- People Solutions office management;
- Assist with the distribution of various correspondence to employees;
- Sourcing and arranging venues as well as booking transport and accommodation for various interventions;
- Assist with organising company events and conferences;
- Assist in compiling monthly and quarterly management reports;
- Assist with the onboarding process for new employees;
- Assist with general People Solutions queries;
- Ordering stationery and IT equipment;
- Implementing and maintaining procedures/office administrative systems

**JOB INCUMBENT REQUIREMENTS**
- Grade 12 with diploma / certificate in office administration or related course;
- 3-5 years’ secretarial or administrative experience preferably in an HR environment;
- Budgeting and financial knowledge;
- Knowledge of G-suite would be advantageous;
- Knowledge of administrative processes and methodologies (e.g. design of filing systems)
- Knowledge of HR and OD processes and practices.

**CLOSING DATE: 12 April 2023**

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2023/04/12

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