Bid Co-ordinator

Manage day-to-day bid process activities from document receipt to submission of bid.

Develop & manage the bid process plan towards effectively responding to RFIs, RFQs & RFPs

Analyse tender documents to ensure all necessary mandatory information is included.

Research potential clients to develop targeted proposals that meet the client’s needs & aspirations

Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs to produce market leading proposals and client presentations.

Engage with various stakeholders and levels of management in ensuring that proposals are reflective of the business & individual Client’s needs.

Liaise with support services such as Finance, People Management, Supply Chain, to ensure integrity of information required for bid proposals.

Ensure quality of bid documents in accordance withOrganisationFacilities Management & best practice quality standards.

Ensure that bid documents are complete within the stipulated time frames and deadlines.

Implement & maintain a controlled access storage for data & bid information for ease of use by internal stakeholders.

Responsible for effective communication between the client & company throughout the bid process.

Coordinate client site visits when necessary on behalf of Sales team.

Conduct white board updates - Consistent tracking of prospect bids & proposals submitted with business development team.

Handing of drafts & finalised bid documentation to the Sales team including Chief Sales & Marketing Officer, for review prior to submission.

Tracking of tender / RFQ process and exact record keeping of strategic dates and information to be provided / presented.

Provide weekly/monthly reports on pipeline bids (current & potential).

Must be willing to work under immense pressure with many large projects running simultaneously.

Provide administrative support from time to time on mobilisation and demobilisation projects. This would typically include, updating Share-Pointfolders, minute taking, coordination of site visits and site commissioning and decommissioning.

**Qualifications**:
Matric (Senior Certificate)

National Diploma or Degree in Marketing or Business Administration or Project Management

Experience

Minimum 3yrs relevant experience in bid processing & documentation

Experience in Facilities Management or Property Management Industry

Experience working on Design Programmes - Adobe Creative Cloud

**Skills**:
MS Word, MS Excel, MS Powerpoint, MS Project, MS Visio & MS Outlook (Intermediate skill level)

OHS Act, ISO 9001 Quality Management & Risk Management Systems

Negotiation Skills

Analytical Skills

Between 3 - 5 Years