Junior Creditors Clerk

Purpose:
The Junior Creditors Clerk will be responsible for the accounts payable process, ensuring

accurate and timely processing of invoices, and maintaining strong relationships with

internal and external stakeholders. You will work closely with the finance and logistics

team to support the efficient functioning of the finance department. You will be

responsible for budget management in the scope of your role and/or responsibility.

1. Financial

Responsible for Creditors Payments, invoicing and recording of financial transactions:

- All supplier payments on time and in line with Zoom Fiber payment runs.
- 100% accurate uploading and capturing of pay run.
- Capturing and processing all invoices as received with pay run, on the finance system.
- Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information.
- Ensure that claims are paid timeously and correctly.
- Checking claims for the necessary supporting documents and informing employees of non-conformance to the claim's procedure.
- Checking supplier invoices and ensuring these meet the minimum Zoom Fiber standards.
- Ensuring supplier invoices are accurate and that incorrect invoices are sent back to the relevant departments for correction.
- Updating the Zoom Fiber payment schedule.
- Ensuring maintenance of creditors aging on the finance systems, weekly updates and/or reporting as required by management.
- Effective resource management (time, tangible or material) to reduce cost/ financial impact in delivering output in the role.

2. Customer

Reconciling and Supplier Queries:

- 100% of queries resolved within 48 hours.
- All credits received either as a payment in Zoom Fiber's bank account or as credit notes to be utilized at a later stage.
- All statements reconciled and communicated to departments within the organization.
- Update suppliers on payment status as and when required.
- Resolving supplier payment queries.
- Request credit notes and keep track of credit notes issued to Zoom Fiber and must be recorded on the finance system.

3. Business Process Improvements

Administration:

- Ensure transactions are properly recorded and entered into the finance system.
- Maintain the accounts payable systems in order to ensure complete and accurate records and file all documentations.
- Maintain, update, create, secure records and files on OneDrive and finance system.
- All items must be reconciled timeously (max within 72 hours) on the finance system.

4. Learning and Development
- Stay abreast of best practice, technological, legislative and process developments in your role, company and/or industry.
- Quarterly self-training/upskilling reporting (i.e. Excel, short finance course or seminar)
- Learning about Zoom’s current & new products.

5. The Zoomer Way
- Living, promoting and maintain the company’s values and contributing to a positive work environment.
- Demonstrate good time management, which includes prioritizing tasks, punctuality and general timekeeping.
- Participating and engaging in all company initiatives, processes and/or programs.
- Maintain and uphold a clean disciplinary record.

QUALIFICATIONS:

- Matric (Essential)
- Higher Certificate (Essential)
- National Diploma (Developmental)

EXPERIENCE:

- 1 Year as Creditors Clerk (Essential)
- 1 Year Admin Clerk (Essential)

COMPETENCIES:

- Driver's License (preferred)
- Creditors Experience (Beginner)(Essential)
- Basic Accounting Principles (Beginner)(Essential)
- Financial Acumen (Intermediate)(Essential)
- Administration (Intermediate)(Essential)

FUNCTIONAL/TECHNICAL COMPETENCIES:
**Administration**:
Performs activities related to an organization's administration

such as computing, organizing, planning, scheduling, producing

reports or filing.

**Creditors**:
Interacts with parties to whom money is owed to settle as per

agreements or just in time (JIT).

**Finance System**:
In-house computer system. Skills can be trained on the job.

**Financial Acumen**:
Plans, directs, monitors, organizes, controls and reports on the

monetary resources of an organization or department.

**General Computer Literacy**:
Good working knowledge of MS office software packages.

**PERSONAL/BEHAVIORAL COMPETENCIES**:
**Assertiveness**:
States views, feelings and opinions in confident way without being aggressive. Can hold ground where necessary.

**Attentive to Detail**:
Thorough. Gives care and consideration to all parts and aspects of tasks. Considers fine points.

**Communication Skills**:
Exchanges information, news, ideas and views to create shared meaning. Communication occurs between levels, departments and employees. Uses appropriate methods of communication and transmits clear, professional messages. Checks own understanding.

**Interpersonal Skills**:
Has a set of abilities allowing positive interaction and effective working relationships. Constructively handles disputes and people issues. Has skills in the areas of rela