General Assistant: Stores

2 weeks ago

Pretoria, South Africa SABS Full time

**Job Advert Summary**:
**About SABS**

Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

**Purpose Statement**

To provide assistant support and related services to the Stores within the SABS to ensure that service delivery is optimised.

**Minimum Requirements**:
**Qualifications**
- Higher Certificate in Logistics or a related field
- Valid driver’s license

**Experience**
- 1 - 2 years relevant work experience in Logistics.
- Preferably have experience in handling hazardous and dangerous goods

**Duties and Responsibilities**:
**Functional Management**
- Receive, accept and store all materials into the Store as per standard operating procedures.
- Responsible for the driving and collection of ordered items on behalf of the Store.
- Escalate any problems when registering goods received for the Store.
- Record and update relevant good received and logistics information in the required system, as per Store procedures.
- Liaise with internal Business Units when dispatching to ensure that materials are allocated to the correct stakeholder.
- Provide meaningful support services within the Store as and when required.
- Assist stakeholders to make arrangements or to issue instructions for delivery of materials.
- Receive relevant supporting documentation from business units and suppliers regarding receiving and dispatching of materials.
- Observe and adhere to all operational protocols and standard operating procedures in the completion of duties for the Store.
- Ensure that the relevant store supplies are adequately stocked at all times.
- Assist in the capturing of GRVs (Goods Received Vouchers) timeously and accurately.
- Assist in conducting regular stock count and reconcile supplies to the relevant system.
- Identify the need for the replenishment of required stock.
- Assist in the compilation of relevant information and reports as required by stakeholders.
- Ensure that all documents are filed, and information managed appropriately in line with legislative and standard operating procedure requirements.
- Report any deficiencies of relevant systems.

**Risk and Compliance Management**
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit requirements.
- Adhere to all relevant laws, policies, prescribed training (e.g. OHSA) and standard operating procedures throughout the organisation.
- Implement a learning culture within scope of control.

**Stakeholder Management**
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
- Represent and participate in the organisation’s committees and task teams when required.
- Ensure efficient communication of all inspections, non-conformances and reports to the Administrator.
- Provide excellent customer service as per the SLA.
- Handle queries and resolve problems within span of control and within agreed time frames.

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