Buyer

**Job Advert Summary**:

- To purchase goods and services at right prices, suitable quality and required deliverable time in line with procurement policy and procedure.
- To assist in ensuring efficient contract administration of delegated supplier contracts to reduce business risk and ensure supplier performance

**Minimum Requirements**:

- Diploma in Purchasing
- Microsoft Office - Intermediate
- Cross Functional skills
- Problem solving skills.
- Procuring Stock / non-stock goods or services
- Securing and monitoring value adding suppliers
- Handling transport requests & maintain vehicle serviceability.
- Optimising stores inventory
- Performing general stores control
- SAP ERP System
- Performance Management System
- ISO EMS 14001:2015, QMS 9001:2015 & OHS 45001:2018 and other systems Microsoft Office - Intermediate

**Duties and Responsibilities**:

- **Participation in and execution of planning**: Participate in planning process for section. Execute plans within standard.
- **Participate in change initiatives and provide feedback**: Participate in change initiatives and provide feedback on resistance.
- **Participate in improvement initiatives**: Propose ideas or practical improvements relevant to tasks. Participate in improvement initiatives.
- **Contract Administration Service**: Populate contract template document and submit for approval to designated signatories. Ensure that all changes in business requirements affecting contracts are amended and that contracts are re-distributed for approval. Update and maintain all plant contracts according to set criteria and revisions and distribute to stakeholders. Administer and document site meetings and distribute minutes
- **Tender Administration Service**: Interpret scope of work and compile tender list from approved vendor list to create an enquiry document (RFI and RFQ). Open and prepare tender document for adjudication at tender board. Communicate outcome of tender process to suppliers in such a way as to maintain relationships. Complete tender process by activating purchase order on SAP ERP system once contract has been approved. Assist with the compilation of contracts, coordination of contract register, maintenance of tracking mechanism, data compilation.
- **Supplier Liaison, appraisal and Communication**: Liaise with suppliers regarding price differences, deliveries and specifications. Visit suppliers in order to appraise existing and new suppliers.
- **Procurement**: Obtain quotes (RFQ) in line with procurement procedures. Negotiate price and delivery. Place orders with suppliers for stock and non-stock purposes (Both local and from SA). Liaise with SA Buyers when making purchases from SA. Expedite overdue orders.
- **Capture quality data**: Obtain information, check for accuracy and capture data. File documents per procedure.
- **Minimise waste and save costs**: Comply with work rules, standards and methods. Take care to minimise waste. Provide feedback on optimisation opportunities.
- **Team relationships and conflict resolution**: Maintain active and informative relations with all team members and colleagues, take remedial actions where necessary.
- **Personal development and participation in team coaching**: Complete Individual Development Plan. Attend learning and development courses. Participate in peer and team learning initiatives.