Buyer Fixed Term Contract

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

Post:
Fax:
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at

**_ Operating Division : Transnet Engineering_**

**_ Position Title : Buyer Fixed Term Contract (Salt River, Saldanha)_**

**_ Employee Group : Non Permanent_**

**_ Department : Supply Chain_**

**_ Location : Various Locations_**

**_ Reporting To : Executive Manager: SCM_**

**_ Grade Level : FTMH1X_**

**_ Reference Number : 3002037_**

**_ Position Purpose:_**

Buyer Fixed Term Contract required in the following locations.:
Cape Town (Salt River) = 4

Saldanha= 2

NB: There will be NO relocation or accommodation assistance that will be provided. Interested applicants are encouraged to

contract expires.

To ensure the optimum procurement and delivery for Division’s goods and services with due consideration for, cost
effectiveness, fairness, equitability, transparency and competitiveness.
- To ensure Delivery of the right product or service, at the quantity and condition to the right place at the right time for the

right customer at the price and quality whilst aligning to the relevant Transnet policies and procedures.
**_ Position outputs:_**

PURCHASE REQUISITIONS
- Accurate and timely processing of purchase requisitions in line with user specifications/requirements internal SLAs
- On-time communication of queries on purchase requisitions to end-users - this includes confirmation of budget, inaccurate

specifications, drawings etc
- Review of completeness of information on the Purchase requisition and communicate discrepancies to user department.

REQUEST FOR QUOTATIONS
- Issuing of request for quotations for goods and services according to the goods and services manual
- Evaluation of bid responses in line with set criteria
- Source new products and suppliers including BBBEE suppliers/Service providers;
PURCHASE ORDERS
- Create purchase orders on SAP; meet planned delivery dates;
- Ensure that Issued purchase orders have general conditions of purchase
- Obtain confirmation of receipt of issued orders from contracted suppliers/service providers.
- Monitor the purchasing patterns (low value order purchasing);
- Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval;
- Negotiate with suppliers within mandate prices, terms, product specifications, delivery times, quality or specification and

quantity to ensure the most efficient and effective delivery of the materials, services and equipment for various TE
- projects/contracts
- Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory

and timeous manner;
- To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division.
- Update purchase order information as and when required

EXPEDITING
- Ensure that contracted suppliers/service providers adhere to delivery dates stated on purchase order
- Follow up on late orders and update delivery dates on SAP ERP
- Evaluate supplier’s performance; self-management via exception reporting and recommend appropriate action to rectify;

COMPLIANCE
- To align with auditors and resolve audit findings with regards to the process and to ensure that there are no repeat findings.

To escalate non-compliance issues to the appropriate bodies;
- SYSTEM USAGE
- To provide 1st Line SAP MM Super User support, which includes but not limited to, training of users on SAP, 1st line fault

resolution and serving as the interface between the SAP Competency Centre and end users. Ensure that system
- improvements are logged, tested and followed through;
- Ensure administrative functions to procure goods and services are correctly executed in accordance with approved

Business Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes;
- VENDOR MASTER MANAGEMENT
- Ensure maximum utilisation of material master (report and correct unacceptable descriptions on the requisitions);
OTHER SUPPORT AND ADMIN DUTIES
- To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and

procedures;
- To provide sourcing support on pre-determined commodities. To conduct and support the Procurement Manager with

sourcing events;
- Develop and maintain profession and co-operative relationships with both internal & external stakeholders to ensure the

optimum delivery of materials, equipment and sub-contrac