Administrator Finance

Petra Diamonds Limited is one of the world’s

leadin g suppl iers of rough diamonds and one of

the largest independent diamond groups by
resource. It’s a polished diamond we’re after for
this role - an individual that clearly outshines
his/her peers**:| PETRA DIAMONDS SA (PTY) LTD**

**Admi** **nistra** **tor Fi** **nance** **(Cas** **h Ma** **nagem** **ent)** **- Inte** **rnal a** **nd E** **xterna** **l
Petra Diamonds is a leading independent diamond mining group and an increasingly important supplier of rough diamonds to
the international market. The position will be based in Cullinan.

**Reference Nr: PDSA309 Job Grade: C2
**Role Purpose**: Reporting to and supporting the Accounts Receivable Supervisor, the role will manage incoming and outgoing

cash effectively on a daily basis, clear, allocate, reconcile, and analyse related Cash Management activities in a manner that
ensures excellent customer service delivery. To execute transactions supporting the Finance Shared Services sub function with
accuracy and timeliness as per relevant finance processes, frameworks and guidelines.

**Responsibilities: **

Perform accounting activities across all relevant Finance processes in a timely and accurate manner:

Processing payments on the banking system.

Preparation and distribution of the monthly cashflow reports.

Uploading of the bank statements and sharing of the statements to stakeholders daily.

Investigate rejected and unpaid payments.

Ensure bank reconciliation open items are not older than 30 days.

Resolve bank reconciliation and payments exceptions.

Accurate and timeous allocation and clearing of inter-account and inter-company bank transactions.

Zero overdue values on all bank related accounts as per various account timelines.

Ability to escalate where required to the relevant parties, and maintaining a good working relationship with all various teams.

Accurate and timeous reconciling / analysing of all AR main ledger to sub-leger (vendor ageing list) and following up on any
reconciling items.

Obtain supplier statements and reconcile to the ledger.

Ensure audit deliverables are maintained according to the standards required by auditors.

Keep an updated Standard Operating Process (SOP) for all recons performed.

Carry out any reasonable instruction and duties as and when required by management.

Manage incoming and outgoing cash effectively on a daily basis.

Ability to escalate where required to the relevant parties, and maintaining a good working relationship with all various teams.

Execute and achieve period end close process according to set metrics.

Comply with the Finance processes for Accounting and capture related transactional data into the Finance system. Request
updates to Master Data as required.

Maintain positive and productive relationships with peers to ensure accurate and timely delivery of transactions and to increase
own effectiveness in completing tasks.

Provision of timely and adequate support / feedback in a user friendly (understandable) format, to ensure overall objectives
and priorities are achieved.

Provide administrative support to group /operation related projects or change initiatives as required.

Takes cognisance of and adhere to Company policies, procedures and relevant legislation. Manage and report on non
compliance issues.

Model behaviour that is consistent with the Company Safety, Health and Environment Vision and Values. Manage and report
on non compliance issues.

Effective Team Player and Effective Self-Management Management.

**Minimum Requirements: **

Higher Certificate and/or Advanced National Vocational Certificate Equivalent in Accounting NQF 5.

Minimum 3 years accounting experience.

Full working operating knowledge on AccPac.

Computer Literacy and Microsoft Office Suite (Intermediate).

**Technical Competencies: **

Know and understand cash flow management principles and practices.

Know and understand how to follow applicable financial systems and procedures.

Know to reconcile payables statements to what's reflected in the accounting system.

Know how to resolve supplier queries.

Know and understand budget control principles and practices.

Have knowledge and skill in working with Excel spreadsheets.

**Behavioural Competencies: **

Planning and Organising; Decision Making; Earning Trust; Communication; Continuous Improvement; Safety Focus;
Customer Orientation; Valuing Differences; Initiating Action; Managing Relationships

Area.
- If you are already employed by Petra Diamonds, please submit an authorised Internal Application Form, your résumé, qualifications and ID when _
- applying_.

**forward, together with your résumé, relevant supporting qualifications and ID, to:
**considered.
**Please note that Petra Diamonds does not at any time require any form of payment for recruitment purposes. If you are approached in this**
**regard, you should report the incident immediately to your local SAPS or via one of the following hotl