Store Administrator

4 months ago

Cape Town, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a Store Administrator Responsible to monitor and record the transfer of maintenance stock, spare parts and equipment from the stores to the respective outlets to ensure sufficient stock levels in line with operational requirements, and according to Company standards and regulations. Responsible for the transport of employees and delivery and collection of materials.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**Stock Transfers**
- Receive orders at the stores and check deliveries in line with invoice and quality standards
- Document any variances with respect to returns, price deviations, over/under deliveries and communicate these to the stock controller.
- Print or get picking list from the Maintenance Supervisor or other responsible person and issue goods as per SOP
- Ensure all stock is stored in line with safety standards and that storage areas and equipment are cleaned, maintained and secure
- Submit all documents raised to the Supervisor / Manager for review and capturing on IFS job card requests and ensure these are correctly captured into the relevant system and balances to IFS at month-end
- Respond and resolve queries in relation to maintenance stock, escalating any issues as required.
- Investigate and resolve and variances immediately.

**Stock Control**
- Participate in stock takes on a monthly basis; and recounts when necessary
- Identify, investigate, and resolve any discrepancies
- Prepare shortages/overages list and communicate this to the Supervisor
- Maintain stock levels in line with operational requirements and orders
- Stock control records are maintained and filed
- Obsolete stock for disposal is reported

**Conduct**:
Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken
- Take responsibility for one’s own performance
- Promote TFS’s image and corporate citizenry through deliberate and co-ordinated activities
- Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position
- Ensure TFS ethical values are adhered to.

**Operational Delivery**:

- Deliver to and collect items from businesses.
- Confirm deliveries and collections.
- Sort the delivery notes into order of delivery.
- Load the vehicle with the listed goods.
- Keep a record of deliveries made.
- Monitor vehicle maintenance to ensure vehicle is licences and serviced timeously.
- Maintain the cleanliness of the vehicle.
- Plan routes in advance for the delivery of goods to optimise efficiency.
- Perform other duties as assigned.
- Ensure compliance with TFS and T-Systems occupational health and safety measures and the OHS Act.
- Ensure all correspondence is delivered timeously to the correct destination
- Ensure that delivery receipt books/schedules are correctly written up and filed
- Ensure all incoming hand deliveries are logged and signed for by recipients.
- Ensure all enquiries and complaints are resolved correctly and timeously
- Deliver to and collect items from TFS employees.
- Confirm deliveries and collections.
- Perform shuttle service and ensure that all trip sheets are approved by TFS where applicable and verification has been done on who is being transported in the shuttles
- Sort the delivery notes into order of delivery.
- Assist with any Ad Hoc reasonable action requested by management.
- Fill in for the other driver when one is on leave or absent from work.

**Customer Focus**:

- Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
- Keep up to date with business objectives within the environment.
- Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
- Follow up and follow through on all queries timeously.
- Manage conflict.

**Reporting**:

- Prepare all daily /weekly/monthly reporting within set timeframes for submission to relevant parties.

**Code of Conduct**:

- Undertake such other responsibilities as directed by Management that will drive sustainability.
- Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are und

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