Administrator: Data Privacy

2 weeks ago

Johannesburg, South Africa Absa Bank Limited Full time

Bring your possibility to life Define your career with us
- With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, and internal Absa Policies and Policy Standards.

Understand and manage risks and risk events (incidents) relevant to the role.

**Job Description**:
Accountability: Data Management
- Strong administrative background, drive data quality the first time
- Update changes to data owner and data stewards as and when required
- Data Owners and Stewards: Roles and Responsibilities (DME - CD / BU Members) Ensure the identification of Data Owners and Data Stewards, Obtain attestations, Update changes to Ownership and Stewardship at least on an annual basis
- Data Management Training (DME - CD) Ensure Training and Awareness are completed on Data Management
- Records Management (Physical Destruction and Electronic Destruction)
- Ensure record destruction is well managed with Iron Mountain, develop a good relationship with the Iron Mountain and relevant internal stakeholders
- Electronic Destructions, manage destructions inline with Group Dispensation approval
- Ensure that the data management pack is always ready for the senior manager to present to data management working group
- Manage data management control aspect
- Ensure fleet card comply with internal policies and standards
- Responsible for the BRIAR, BLOR, EUDA completion

Key accountabilities

Responsible for the EUDA completion

Accountability: Data Privacy
- Be primarily responsible for implementing the privacy controls within the business that enables compliance to applicable legislation, policies and standards.
- Translate the privacy requirements for operationalization within the business.
- Identify weaknesses in controls and implement solutions for closing the gaps and/or escalate to the Business Area Privacy Officer, as required.
- Be responsible for incident management and escalation of data privacy incidents as they arise.
- Produce MI for Privacy-related key indicators.
- Drive the completion of online training within the Business Areas.
- Ensure privacy governance and oversight relating specifically to their Business Area and conduct privacy assurance within their business areas as required.
- Be responsible for driving compliance with the Policy and associated Standards for their Business Area.
- Provide SME guidance to their respective Business Areas, including on third party/supplier engagements
- Align the privacy requirements of the business with applicable legislation and regulations.
- Ensure that the Data Privacy Policy and Standards are implemented in Change initiatives (including Cloud-related initiatives) for their Business Area.
- Take responsibility for the Data Privacy Incident Management process for the Business Area.
- Accommodate and coordinate 2nd and 3rd line privacy audits/management assurance initiatives and report on outcomes to the Group Privacy Office
- Report DP risks and associated indicators (e.g. Key Risk and Control Indicators) to the Business Area Privacy Officer.

Accountability: Risk Management
- Ensure that required regulation and compliance policy is applied as appropriate, e.g.

Introducer different policies, data privacy, data management
- Own the portfolio audit points and remediation or improvement actions.

Education

Further Education and Training Certificate (FETC): Office Administration (required)
- Absa Bank Limited reserves the right not to make an appointment to the post as advertised_

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