Creditors Clerk

**Job Title**:Creditors Clerk

**Job Purpose**

To administer the payment and reconciliation of creditors for Roos Foods Pty Ltd, within the pre-defined standards and procedures.
To take responsibility for the accurate processing and reconciliation of all documents for payment within the SABFS ORGAN.

**QUALIFICATIONS, SKILLS, AND COMPETENCIES REQUIRED.**
- Grade 12 (Matric)
- Bookkeeping Diploma or equivalent
- 3 years’ experience supporting finance and accounting including accounts payable and general accounting.
- Acc-Pack literate, AP, and Cash Book modules
- Micros literate
- General computer literate to at least intermediate level (MS Word, Outlook, and Excel)
- Understand age analysis of accounts and understand general ledger structures.
- 5 years’ experience as creditors administrator.
- Attention to detail and high level of accuracy.
- Excellent time management skills
- Problem solving skills.
- Ability to work under pressure, multitask and prioritise.
- Communication skills on all level.

**KEY RESPONSIBILITIES BUT NOT LIMITED TO**:
**Pre-check and capture invoices**:

- Update the Finance - “Item Cost Master file” with YRI notices and bulletins, obtain sign off, of all updates, ensure VAT is correct for all categories: Insert new items, Update existing stock items with new prices, Create inactive status for items no longer in use, For all R&M suppliers obtain / maintain agreed call out charges / rates per hour / fuel levies and other relevant charges
- Monitor stock costs and ensure price increases are in line with updated Finance - Item Cost Master file.
- Monitor store stock receipts through matching invoices from the Supplier with Goods Received Notes on the Micros system.
- Follow up on any variances: Stock variances on store level should be escalated to Stock Controller, feedback to be monitored and followed within agreed turnaround times. Stock variances due to incorrect billing / delivery from Suppliers must be followed up directly with the Supplier. (i.e. - credit notes with Digistics, price variances with Shanduka/Coke)
- For all R&M suppliers: Compare charges with master data file / contracts. Capture VAT to the relevant VAT account. Select the relevant General Ledger to capture the expense.

**Capture and reconcile stock creditors**:

- Accurately capture invoices verified for correctness on Accounts Payable module of AccPack and post batches daily.
- Capture VAT to the relevant VAT account
- Select the relevant General Ledger to capture the stock, stationery, crates, cleaning expenses and delivery charges.
- Follow the rules to determine whether the expense is a fixed asset, small ware, progress payment or remodeling expense.
- Reconcile balance outstanding per statement to amount outstanding on Accounts Payable module on AccPack.
- Balance the payment requisition to the creditors ageing analysis and vendor activity.
- Follow up on all reconciling items - nothing older than 3 months.

**Prepare payments**:

- Select all invoices ready for payment.
- Ensure payment is within the limits.
- Prepare the payment batch.
- Prepare a detailed trend report for payment and obtain reasons for variances more than R20 000.
- Check reasons for reasonableness and involve Stock Controller to complete review.
- Ensure payment agrees with reconciled amount.
- Set-off payments against the correct invoices when payment is prepared.
- Obtain authorisation and signature for payment.
- Provide the vendor with a payment remittance / proof of payment.
- File all invoices for future reference.

**Query management**:

- Follow up on all invoices without authorisation or Goods Received Notes
- Follow up on reconciling items and clear items within 25 days.
- Follow up on queries from Vendors.
- Clear queries with Stock Controller
- Assist with queries from Auditors.

**Education**:

- Diploma (required)

**Experience**:

- Creditors Clerk: 5 years (required)
- Finance and Accounting: 3 years (required)
- AccPack,AP and MICROS: 3 years (required)

Application Deadline: 2023/06/30