Import and Export Controller

2 weeks ago

Durban, South Africa Azelis Full time

RESPONSIBILITIES Transport

Manage the transportation of goods and supplies for a medium-sized

organization using existing procedures; review and recommend improvements to procedures to ensure on-time delivery of goods and supplies.

Incoming Goods

Manage a medium-size and medium-complexity warehouse and stores using

existing procedures and develop new procedures when required to ensure all

goods and supplies are stored and recorded appropriately.

Outgoing goods

Develop an understanding of packaging needs and ideas for prototypes to

support the packaging process.

Sourcing

Collect and analyze the key cost drivers, market dynamics and issues, areas of

innovation, and alternative suppliers for a low-risk area with many alternatives/

minimum costs of changing, in consultation with relevant functions to provide

solid market information for decision making.

Information and Business Advice

Resolve queries from internal or external customers or suppliers by providing

information on complex processes and the related policies, referring to others

where necessary for interpretation of policy.

Document Preparation

Organize and prepare complex documents using a variety of computer

summarizing data for special reports.

Data Management

Help others get the most out of data management systems by providing support and advice.

Imports

Receiving and checking of shipping documents and confirming shipment details with the Shipping Lines.

Preparing schedule to ensure that all incoming shipments are recorded and

nothing is missed out.

Registering of Import Shipments on Easy Clear System Track shipments and

communicate with internal Framing Bills of Entry Declarations and preparing and setting up documents for processing at Customs Department and Port

Authorities Office.

Preparing “release” documents for presentation to the Shipping Lines and

obtaining Final “release” to arrange and co-ordinate upliftment of container from the Port for delivery to the Warehouse.

Invoicing of all shipment files.

Checking, reconciling and capturing all Creditor invoices.

Closing and balancing all shipment files.

Invoicing all shipment files

Exports

Receiving export shipment orders (instructions) and booking the shipments with the shipping lines.

Working knowledge on Letters of Credit.

Co-ordinating Quality Inspections (Bureau Veritas, Intertek, SGS, etc ).

Arranging and placing of the EMPTY containers for loading at the Warehouse

and movement of the FULL container to the Container Terminal (Export Stack).

Framing Bills of Entry Declarations and preparing and setting up documents for

processing at customs Department and Port Authorities Office.

Framing Bills of lading for presentation, together with the “release” documents to the Shipping Lines.

Collecting the Bills of Lading from the Shipping Lines and couriering same,

together with all the Shipping Documents (Commercial Invoice, Packing List,

etc ) to the customer.

Checking, reconciling and capturing all Creditor invoices.

Closing and balancing all shipment files.

Invoicing of all shipment files.

Compliance

Handling “cross-trade” shipments and ensuring compliance.

Assisting in preparation of cost estimates and proposals.

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