Litigation Secretary

**Key areas of responsibility**:

- Dictaphone and copy-typing of a wide range of documents.
- Typing, formatting and collating of notices and pleadings.
- Incorporating amendments to documents and verifying that amendments have been effected correctly.
- Preparing resource, counsel and client files.
- Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals)
- General office and personal administration.
- Preparing pre-bills and billing memos (sending same to clients)
- Managing debtors with the accounts department.
- FICA administration: following up to ensure the FICA requirements are complete.
- Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers.
- Assisting in preparation of tender submissions and presentations.
- Flight and accommodation arrangements.
- Handling of deceased estates.

**Academic/Skills/Experience**
- Minimum 5 years experience as a litigation secretary.
- Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel)
- Knowledge on Aderant Expert (CMS) accounting system.
- Experience in working on deceased estate matters.
- Knowledge on FileSite.
- Sound working knowledge of CourtOnline and CaseLines.
- Experience in High Court litigation (motion proceedings).
- Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
- Matric essential.

**Competencies**
- Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers.
- Must be well-organised and conscientious.
- Strong communication skills (verbal and written)
- Display attention to detail.
- Good interpersonal skills.
- Maintain high standards of confidentiality.
- Honesty, reliability and punctuality.
- Take initiative and be diligent.
- Ability to work well under pressure.
- Excellent client relationship skills.
- Excellent time management skills.

**Salary**: R1,00 - R2,00 per month

Application Question(s):

- Do you have Sound working knowledge of CourtOnline and CaseLines?

Experience in working on deceased estate matters?
Do you have Knowledge on Aderant Expert (CMS) accounting system?

**Education**:

- Diploma (required)

**Experience**:

- High Court litigation: 5 years (required)