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Contract and Procurement Manager

7 months ago

Cape Town, South Africa The Cape Town Labour Consultants Full time

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**Contract and Procurement Specialist**

**SITUATION IN ORGANISATION**

**Reports to**: Contract and Procurement Manager
**Reporting positions**: None

**ACTIVITIES**

The Job holder assists the Manager, TGP as well as the local entity and participates to the processes of contracts and procurement entity by performing the following tasks:
Work closely with the technical entities to create the contracts dossier, develop a clear definition of contractual responsibilities and discuss the agenda including: Validation of contracts strategy, Negotiation and analysis of commercial bids, Participation in recommendations to award, ETC.

▪ Adapt standard and template documents to local conditions
▪ Provide professional advice and guidance to all contract owners/entities with respect to contractual matters
▪ Liaise with C&P Methods/planning/market and TGP for reporting and statistics matters
▪ Keep informed of best practices in contracts procedures for improvement of contracts practices in The Company
▪ Use frame agreements signed by shareholders
▪ Ensure follow-through of compliance due diligence for suppliers and representatives in line with Anti-Corruption Policy.

The job holder executes the following contracts activities

▪ Prepare and maintain an up-to-date list of qualified contractors/suppliers/potential tenders/contracts with updated information in order to perform market studies; analyze and assess all possible answers from the market

▪ Participate to the validation of the contracts strategy through: Arranging and attending Contracts Committee Meetings, Pre-qualifying bidders, Defining target prices, Defining criteria for evaluation

Establish CFT commercial documents: Prepare and send out the dossiers of pre-consultation and Standard or Complex invitations to bid, Verify the alignment (HSE clauses, Company rules, Procedures, etc), Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions, Verify the Terms & Conditions (standard, general and financial), Compose contracts from standard contracts or without standard contract and create outline agreements:
▪ Conduct the Terms and Conditions bid analysis and negotiation
▪ Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the DUET (with technical entities)
▪ Participate in recommendations to award through contracts Committees or DOA award validation and tracing of tender documents
▪ Participate in the signing of formal document after approval from authorities and partners and clarification of rights and obligations of both signing parties according to DOA
▪ Input all contracts/suppliers data/documents in the contracts and suppliers database
▪ Handover contracts to the contract Partners’ Entities
▪ Prepare files for the settlement of lawsuits in relation with the juridical, insurance and financial department
▪ Monitor on-going contracts status, participate to claims, amendments and contract renewal discussions and Review supplier’s performance with the Duet (with technical entities)

The Job holder adheres to the H&SE rules
▪ Be in constant alignment with H&SE company rules, Procedures, Instructions and applicable legislation
▪ Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations

**ACTIVITIES / HSE ASPECTS**

▪ Comply with HSE policies,
▪ Actively participate and contribute to affiliate and company HSE objectives,
▪ Participates to HSE trainings and simulated exercises when required,
▪ Communicates to HSE dept. all situations of risks, accidents, near-accidents in The Company;
**CONTEXT AND ENVIRONMENT**

▪ Regular interaction with a number of divisions/departments in The Company
▪ Interaction with internal and external parties; staff, contractors etc.
▪ Maintain vigilant respect of local laws and regulations.
▪ Work in accordance with Company rules, procedures and policies

**ACCOUNTABILITIES**

▪ To produce contractual documents according to company procedures and ethics
▪ To provide a quality, cost-effective and time efficient contracts service to Partner entities together with TGP.
▪ To participate in the optimization of the economic performance of the operations conducted in The Company

**QUALIFICATIONS / EXPERIENCE REQUIRED**

**Contract and Procurement competencies**

▪ Intermediate level in Contracts technical Competencies required

▪ Contract and Procurement tools certification required

▪ Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting The Company in general

**Qualification and background**

▪ Completed Degree/National Diploma in Commerce, Supply Chain, Logistics, Business

Management

▪ Professional experience: 5 to 10 years within the Mining, Oil and Ga