Sheq Practitioner System

**Purpose of the Job **:The incumbent has the defined responsibility and authority for ensuring

that SHEQ systems (SHEQ Management Systems/ISO standards etc.) and procedures are implemented and always updated. Responsible to oversee all safety related systems and ensure compliance to system and standard requirements (including ISO requirements). To coordinate the SHE systems, conduct SHEQ systems audits, administer the auditing process and generate SHEQ statistics and reports to provide the site with SHEQ information. Ensure integrity of SHE data and information

within the department in terms of internal and external communication.

**Qualifications and Experience**
- Grade 12/ NQF Level 4
- Relevant Degree or Diploma
- Strong administrative skills
- 3 years experience in similar role in SHE futurity
- Relevant computer skills (MS Office)

**Additional qualifications**:

- Extensive knowledge on Safety, Health and Environmental

Management Systems (e.g., legal registers / ISO standards /

document management systems, SAP, MHSA, etc.) will be an added advantage.

**Responsibilities**:
SAFETY, HEALTH, ENVIROMENT AND QUALITY:

- Manage and oversee SHEQ System compliance within the process through effective use of the SHEQ Toolbox.
- Administer and utilise the mines Information Management System ( IMS) to initiate ,investigate and report on SHEQ Status.
- Manage, update and utilise EBMS System to ensure legal and other systems requirements compliance.
- Manage, oversee, and ensure compliance of the Contractor

Management System.
- Ensure quality management of all SHEQ Electronic Management System
- Administer relevant external statistic reports
- Implement and audit ISO system and report on any deviations

identified.

**PEOPLE**:
**Supervise the Team**:

- Ensure an enabling climate/culture
- Maintain labour stability by minimising labour turnover
- Labour complement in line with budget
- Manage performance against set targets and competencies
- Ensure IDPs are linked to performance results and implemented as per plan
- Conduct career discussions and implement actions with all identified talent (quarterly)
- Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
- Coach and counsel people to ensure improved performance levels
- Conduct recruitment interviews

**CUSTOMERS**:

- Ensure customer satisfaction.

**BUSINESS PROCESSES**:
**Systems**:

- Manage and integrate all the SHEQ system management functions with the daily business management operations (EBMS, ISO standard, Chromedoc, Ariscu, Coupa, IMS, SAP, Staffbook etc.)
- Investigate system problems, identify, and recommend solutions.
- Ensure conformance with quality and ISO 9001 standards with

regards to the systems implemented at the mine.
- Drive quality system and documentation annually for continued suitability
- Trend analysis and reporting there off on systems.
- Oversee changes to documents and updates of the mines system when required.
- Coordinate internal audits and management reviews annually.
- Act on and report on findings from management reviews meetings as well as internal and external audits.
- Strive towards continuously improving the way we do business by benchmarking the Quality systems against Samancor Cr Business Units to ensure best practice.
- Ensuring that MHSA safety health standards are maintained, and Zero Harm is sustained
- Coordinate ISO / MHSA audits.
- Report risk statistics and information.
- Coordinate and report inputs for monthly reporting.
- Manage the SAP and Coupa administrator functions for **SHEQ**.
- Ensure regular Assessments on SHE systems
- Administer relevant external statistical reports
- Identify, investigate, and recommend solutions for system errors.
- Provide training on SHE systems
- Systems Administrator for all SHE electronic systems
- Coordinate the taking of minutes during SHE related meetings and ensure minutes are distributed.

**Legal Compliance**:
**Manage SHEQ legal compliance processes**:

- Legal Appointments
- Compile legal documents
- Submission of legal documents to the DMRE
- Medical Compliance.

Manage SHEQ statistical data and compiling of reports:

- Distribution of documentation
- Maintain administrative records
- Compile and distribute internal and external statistical reports and graphs.
- Motivate and oversee the implementation of SHEQ improvement initiatives.
- Provide feedback on deficiencies and non-conformances and to close out findings.
- Oversee that SHEQ reports are compiled and distributed as per set time frames.
- Assist with the development of SHEQ training programmes.
- Oversee the quality of risk assessment, management of change, processes and report non-compliance
- Track and report on all legal (DMRE and other) submissions.

**Contractor Management**:

- Oversee the maintenance of the SHEQ database on SAP/Staffbook for contractors.
- Conduct internal compliance audits with regards to contractor

management.
- Provide training on the SHE