Legal Administrator

7 months ago

Johannesburg, South Africa Anova Health Institute NPC Full time

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most._
- Reporting to the Senior Legal Counsel (SLC), the incumbent will support the SLC and legal department in all litigation matters (including employment, and commercial litigation) investigations, governance, projects, administration of legal systems, reporting and any lawful and reasonable task requested._
**Key Duties and Responsibilities**:
**Investigations, Employment, Corporate and Commercial tasks**
- Administrative support to the SLC and legal department with all investigations which include harassment and whistle blower investigations.
- Providing support and assistance on case management, liaising with panel lawyers, updating case files and Service Level Agreements.
- Assisting the SLC and legal department with adiministrative support and coordintation of general, corporate, commercial and employment matters.

**Drafting and governance**
- Editing various documentation including letters, agreements, policies, standard operating procedures, terms of references, frameworks, communications and notices, as required, in terms of standardised uniform templates.
- Assist with minute taking, following up on action items for all structures as required by SLC

**Stakeholder relationships**
- Effective communication with internal and external stakeholders including the panel of attorneys, Courts and regulatory bodies.

**Legal System**
- Support the effective maintenance of the company’s Legal Information System (Ghostpractise), ensuring the alignment of business processes to the System.
- Identifying and storing vital legal documents.
- Ensure version control management of all documents.
- Manage and update all documents and templates as required.

**General administration and Legal reporting**
- Perform administrative duties and support the legal department.
- Assistance with in-house paperwork.
- Manage office operations (including scheduling appointments, diarising matters, securing the attendance of chairpersons and witnsses, booking hearing venues).
- Editing of documents and presentations.
- Assist with conducting legal research.
- Coordinating and arranging training (book venues, liaise with management).
- Paginate hearing bundles and making the required copies.
- Reviewing and processing all invoices. Liaise with finance to ensure payment.
- Collate data, follow up on outstanding actions and ensure that all files are properly maintained and organised.
- Support SLC with reports as required.

**Any other tasks as agreed with line manager.**

**Minimum qualifications and experience**:

- Paralegal Diploma or relevant qualification
- Excellent written and verbal communication skills.
- Excellent research skills.
- High level of personal integrity, self-discipline and a positive attitude.
- Be able to work with multi-functional departments/offices and people.
- Deadline-driven, attention to detail, and able to perform under great pressure.

**Technical knowledge and skills**
- Sound knowledge of legislation.
- Knowledge of legal and court processes.
- Ability to build strong working relationships across all levels of the organization.
- Strong business acumen.
- Computer literacy and proficiency in MS Office.
- In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto._
- Preference will be given to persons with disabilities._

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