Debtors / Creditors Controller

4 weeks ago

Randburg, South Africa Marvel Placement Consultants Full time

Gauteng, Randburg
- (Market related)

**Debtors Clerk / Creditors Controller**

**Minimum Requirements**:

- Matric.
- Advantageous: Relevant financial certification or qualification.
- 3+ year experience as a Debtors Clerk/Credit Controller managing the full function.
- Advantageous: IQ Enterprise Software experience.
- Own vehicle and Driver's License.

**Duties and responsibilities**:

- Ensure the daily balance of the bank "ledger" by processing and printing bank statements.
- Divide necessary debit orders.
- Review General Ledgar codes for various categories like Creditors clearing, fleet, etc.
- Every day, allocate payments, credit notes, or returns.
- Assign discounts accurately.
- Create Creditors' Journals.
- When needed, process rounding journals.
- Examine the Cash Creditor Ledger accounts to determine outstanding items and facilitate clearing through payments.
- Organise and store creditors' invoices, bank statements, payments, and journals.
- Archive invoices and bank statements, among other documents.
- Manage Michelin Journals, updating rebate sheets, and maintaining records.
- For weekly payments, print invoices as they arrive, place them in the "payments" rack, and ensure approval before processing.
- Load Cash on Delivery (COD) payments.
- Confirm if suppliers designated for payment are registered as "beneficiaries" with the bank. If not, obtain necessary details, create beneficiary profiles, and have Accountants verify. Director approval is required. Update the Creditors bank information sheet in Excel when needed.
- Initiate the new month by updating necessary statements and documents.
- Resolve Creditors-related queries by the 10th of each month.
- Export monthly creditors' data to Excel, creating a sheet for reconciliation purposes.
- Reconcile Casings Accounts, print advice notes, attach signed Grv's for each account, scan, and hold in a folder until final approval. Forward to Suppliers as required.
- Update payment sheets, ensuring balanced figures across all companies.
- Process monthly payments for Creditors during the 1st and 2nd payment runs, covering all companies, including casing Accounts.
- Compile import sheets for Creditors' bank data on a monthly basis.
- Load recurring payments for each month.
- Conduct monthly closing and reconciliation of bank ledgers for all affiliated companies.
- Close and reconcile petty cash funds.
- Prior to payment processing, generate payment advice in PDF format and distribute to providers.
- Perform any additional tasks required for the smooth functioning of the employer's business, as directed by the employer. An additional schedule outlining day-to-day responsibilities may be provided during employment.

**Closing Date**:
Submissions for this vacancy will close on 29th August 2023, however, you will still have the opportunity to submit your CV for this position till 15th September 2023,

**Please Note**:
**PoPI Act**:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.
- For more information please contact:

- Consultant JJ

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