Tender Specialist

**Job Title**: Tender Specialist
**Location**: Midrand, Blue Hills, 293 Summit Road House of experts
**Salary**: Market Related

**Job Type**: Full-time
**Application Deadline: 31 March 2023**

**Job Purpose**:
To provide a high level of tender/bid management and administrator support to the House of

**Duties & Responsibilities**:

- Searching for relevant tenders on various platforms and distribution to management.
- Co-ordination, compilation and completion of tender documents (All sectors)
- Source and edit standard information required for tender submissions
- Ensure that the bid process is followed, and proper templates are used
- Coordinate collection of tender documents and tender delivery ensuring submissions are made on time.
- Submitting high quality compliant tenders in an organised manner
- Follow up on tenders submitted and maintain a database
- Update all spreadsheets, databases and records
- Introduction, implementation and alignment of best practice tender processes and structures across departments
- Ensuring that standards and quality management system are adhered to
- Initiate and respond to written and verbal correspondence, including composition, editing and distribution
- Create and maintain a system for organizing and storing both electronic and hard
- copy information and records
- Coordinate, organise and attend internal meetings, including notification to prospective attendees, set-up, pre
- and post-meeting correspondence, recording of accurate meeting actions
- Preparation & updating project sheets (in collaboration with BU Project

Administrators/Engineers)
- Consistently manage own priorities to achieve all deliverables
- Understands and adheres to company policies and processes with appropriate care and focus
- Escalates issues where there are exceptions to the rules
- The Tender Preparation work area should be kept tidy and neat

**Requirements**:

- Matric is essential
- Formal accredited certificate in Project Management
- Degree or Diploma in Supply Chain or Procurement or similar field
- Minimum 5 years’ experience in development and execution of tenders or previous experience in an engineering consulting environment.
- Relevant qualifications/professional registration advantageous
- Excellent interpersonal and organizational skills
- Demonstrate good leadership skills and have the ability to think strategically
- Knowledge of public procurement contracting and tendering principles
- Knowledge of tender preparations for a professional consultancy advantageous
- Valid driver's licence

**Key competencies and generic skills**:

- Must be able to work independently, prioritize and perform a variety of concurrent tasks
- Act as part of the team and always assist staff and managers to achieve common goals
- Excellent administrative skills
- Excellent communication skills - high standard of verbal and written English (spelling, grammar and punctuation)
- Adaptability to pressure, deadline driven, detailed orientated.
- Excellent computer literacy - accuracy essential (MS Office: Excel, Word,
- PowerPoint, Outlook and Adobe Professional)
- Be able to multi-task with a positive attitude and drive
- Skills in independently prioritising, planning, coordinating, organising and monitoring multiple tenders of a complex nature simultaneously and quickly adapting to changes and time frames
- Highly effective, planning organisational and time management skills.
- Non-compromising attitude on quality
- Uses initiative and independent judgment in completing activities and ability to work unsupervised within established policies and procedural guidelines
- Exemplary client service skills including the ability to identify needs provide prompt response, and exercise patience, respect and professionalism in all interactions

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (preferred)

Application Deadline: 2023/03/31