Damages and Fleet Maintenance Co-ordinator

5 months ago

Durban, South Africa Abantu Staffing Solutions Full time

**AIM OF POSITION**:

- Effectively co-ordinate and monitor the damages, repairs and claims processing, with continuous improvement of productivity, capacity management and agility to act on fluctuations at Final Line, VDC and ACSA.
- Monitor the performance with regards to damage repairs, collating repair quotes and claims handling, and initiate necessary actions to improve continuously, at process, staff and systems performance levels.

**KEY RESPONSIBILITY AREAS**:
**Updating V-Motion.**
- Monitor and maintain system to ensure correct standard operating procedure is followed.
- Capturing, collecting, distributing and maintaining system information on system daily.

**Damages, Incident and Repairs monitoring, investigations and reporting.**
- Fleet Maintenance and repairs for all fleet units in the region to ensure vehicles are licensed and Repaired according to the safety standards
- Ensure that all QPR's and Incident Reports are completed and submitted to TSAM on time and that all the relevant documents are in the correct TSAM formats.
- Ensure insurance claims are submitted timeously and monitored.
- Submit accurate data/reports at all times.
- Follow up and ensure that all repairs are done timeously by within the relevant lead time.
- Investigate all damages accurately and timeously.
- Reduce damages by conducting root cause investigations and determining effective counter measures to reduce damages.
- All damages actioned with Site Managers approval only.
- Capture and update all Damage KPl's on relevant systems as required.
- Submit daily damages updates to relevant Supervisors, Line Managers, Regional Operations Manager and SHEQ Department.
- Escalate any standard deviations or issues picked up requests on site to all Supervisors, Managers or SHEQ to follow up as required.
- Ensure that company is not held liable for damages not attributable to company.
- Drive awareness campaigns.
- Control the vehicle movements in the DAD area ensuring vehicle movement in and out done timeously.
- Ensure that all touched ups done by the relevant supplier is co-signed by the company. Ensure that all new K-Sheets are placed on the repaired unit in the Hospital area and moved out to relevant section timeously.
- Ensure damages do not exceed the allocated stretch budget.
- Ensure Linear data is captured accordingly.
- Ensure damage incentive data is completed per cycle per department (KZN).
- Ensure that the proper wash bay facilities are in place for preservation purposes.
- Ensure the parking bays/lanes in the facilities are up to standard to eliminate risks of accidents.
- Ensure that fleet is distributed accordingly without costing for additional rentals.
- Ensure that all site consumables are sufficient in order to continue without business stoppage.
- Assist facilitate damages and accident investigations at the Kaalfontein yard as well as submit insurance claims and directly communicate with client (TFR GP/KZN).

**Attending, representing and presenting at the Obeya and Asekai meetings.**
- Ensure Obeya data is accurate, up to date and available at all times.
- Ensure Obeya Stats is updated at least a day in advance and all documents, photos, incident reports and graphs are accurate and displayed as per TSAM standards. Attend weekly Obeya meeting.
- Ensure Asekai data is accurately monitored and maintained at all times and continuously available.
- Attend and present daily Asekai Meeting.
- Perform any other lawful instruction within the Company's scope of work as and when required.

**EDUCATION & EXPERIENCE**
- Matric;
- Computer Literate in MS Office Applications, V-Motion and SAP
- Must be pro-active
- Must have strong written and verbal communication skills
- Must have strong interpersonal, organizational, leadership, and analytical skills
- Must be results driven
- Must be accurate and have attention to detail
- Ability to work under pressure and meet strict deadlines
- Must be able to work overtime/weekends and shifts
- Worked in the logistics/supply chain environment for 3 - 5 years.

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